Golf Courses
Golf Courses
Overview
The Golf Courses page allows you to manage golf-related activities linked to a booking. It is used to:
Mark which passengers are playing golf.
Maintain player details such as handicap (HCP) and club number.
Add golf rounds and handle requested and confirmed times.
Review prices per round and the total amount.
This ensures golf participation and scheduling are recorded consistently and can be communicated to the customer and the golf provider.
Purpose
Record which passengers participate in golf activities.
Maintain player information (HCP and club number).
Add and schedule golf rounds with pricing and timing details.
Centralize golf booking information for reporting and confirmation.
Preconditions
The booking must be created and saved with at least one passenger.
The booking must include an extra product that uses the golf course reservation flow.
The product must have pre-configured availability (time slots) in the system.
Instructions
1. Passengers list
This section lists all passengers in the booking and allows you to configure their golf-related details.
Passenger
Displays all passengers included in the booking.
Each passenger appears automatically based on the booking details.
Golf (checkbox)
Marks whether the passenger participates in a golf activity.
Enable the checkbox if the passenger will play golf. Only selected passengers appear in the Golf Courses list below.
HCP (Handicap) – mandatory
Indicates the passenger’s golf handicap.
Enter the numeric handicap value (for example, 5).
Club
Identifies the club number or club membership (if applicable).
Enter the club number (for example, 2). This can also be used to track club/equipment references if your setup uses it.
Only passengers with the Golf checkbox enabled will appear in the Golf Courses list.
2. Golf Courses list
This section displays the golf rounds added for the selected passengers.
Golf Course
Name of the golf course where the round will be played.
Automatically populated when you add a course.
Round
Identifies the specific round (for example, Round 1, Round 2).
Valid round numbers are 1–10. Use the plus icon (+) to add a round, or the trash icon (🗑) to delete a round.
Passenger
Displays which passenger is assigned to the golf round.
Automatically linked to passengers with Golf enabled in the list above.
Price (DKK)
The cost per passenger or round.
Shows the price per round per passenger. The total is calculated automatically at the bottom.
Request Date/Time
The time the customer requests to play the round.
Select the requested date and time. Use the copy icon to assign the same requested time to multiple passengers/rounds.
Confirmed Time
The final confirmed time from the golf course/provider (if applicable).
Enter the confirmed date and time once the reservation is confirmed. You can use the copy icon to copy the same confirmed time to multiple entries.
Total
Total amount for all passengers and rounds in the booking.
Calculated automatically based on prices per round and the number of rounds.
3. Buttons and icons
Add Golf Course
Adds another golf course entry to the booking.
➕ (Add Round)
Adds a new round for the same course.
🗑 (Delete Round)
Removes a round from the course.
📋 (Copy icon)
Copies a date/time value to similar entries below.
Example scenario
In the example shown on the page:
Three passengers have golf activities assigned.
Multiple golf products (for example, GolfProductMIR, GolfProductNoChild) are present, each with several rounds.
Requested and confirmed times are managed per round.
The Total field sums up the total price of all rounds (for example,
798 DKK).
Ticket
The ticket contains relevant information for guests who have booked golf courses through the system.
Typically, the ticket includes:
Guest name(s)
Golf course name
Number of booked rounds (free and paid, if applicable)
Requested and confirmed tee times
Booking reference
Included extras or packages
Supplier/course contact information (if configured)
Example workflow
Select golf players
Enable Golf for each passenger playing golf.
Fill in HCP and Club for each selected player.
Add a golf course
Click Add Golf Course.
Add rounds and assign passengers.
Set dates and times
Enter a Request Date/Time.
When confirmed by the provider, enter the Confirmed Time.
Review total
Verify the total amount is correct.
Save before printing/sending customer documents.
Notes
Only passengers with Golf enabled appear in the Golf Courses list.
Request Date/Time and Confirmed Time may differ depending on availability.
Confirm prices and times before issuing final documentation to the customer.
You can add multiple golf courses per booking (for multi-day trips).
Golf Courses Extra Category
The Extras Category configuration controls how golf extras are grouped and behave in the booking flow.
The Type defines the behaviour of the extra category.
For golf courses, the Type must be set to Golf.
Once the type is set to Golf, you can create one or more categories that use this type.
Example workflow
Go to Extras → Categories → Create.
Set Name to Golf Course and List Name to Golf.
Set a unique Code (for example,
Golf_GRG).Keep Status as Visible and Behavior on Web as Step1: Always Show (if this matches your web flow).
Select Category Type → Golf.
Enable Accepts multiple product selection to allow multiple rounds per passenger.
Add a Description and upload an Image (optional) for better presentation in WebBooking.
Click Save.
Notes
Ensure the Code is unique before saving.
Behavior on Web and Accepts multiple product selection are important for correct booking behaviour.
Use the Sold Out Text field to communicate availability clearly to customers.
Golf Courses Extras
Overview
This section describes how to configure golf course extras in the system. The setup controls how golf rounds are created, priced, and linked to suppliers, ensuring that golf courses can be added to bookings with the correct parameters.
Purpose
This configuration is used to:
Define general settings for the golf course extra.
Link the product to the correct supplier, currency, and pricing setup.
Manage visibility and sales restrictions.
Configure the number of rounds and any related product linking.
Support automated billing (if enabled in your setup).
Instructions and field explanations
Basic setup section
Name*
Internal name of the golf course setup.
Enter a clear name for identification (for example, GolfCourses).
List Name*
Name shown in lists or selection menus.
Usually the same as Name.
Code*
Unique internal code for the extra.
Should be unique and aligned with your internal naming conventions.
Status
Controls whether the extra is available for sale.
Choose Visible to make it available, or Hidden to disable it.
Stop sales hours
Stops sales a set number of hours before the service starts.
Enter a numeric value (for example, 24 for 24 hours before).
Minimum length
Minimum number of days or rounds allowed.
Leave empty if not applicable.
Contract Type
Contract or pricing model.
Select an appropriate contract type if required by supplier/contract setup.
Days prices option
Number of days forward that prices should be calculated/shown.
Commonly 0 (depends on your rules).
Allotment Type
Specifies the availability model (Generic, Manual, etc.).
If you use time slots for requested tee times, select Generic and define the time-slot pattern and allotment. Guests can then choose a requested tee time.
The allotment number controls how many requests can be made per time slot. In many setups, this is set to a high value to avoid unnecessary limitations (for example, 100).
Extras Category*
Extra category this product belongs to
Select the golf course category you created (for example, Golf Course).
Age
Age rule (if age-based restrictions exist)
Select an age rule or leave blank if not used.
Period/Trip length
Defines which trip lengths the extra applies to (if relevant).
Select from available options if required.
SSR Codes
Special Service Request codes (integrations).
Select relevant values (often NoSSR unless integrations require otherwise).
Supplier and pricing section
Select supplier
The supplier providing the golf service.
Round Rule
Defines how rounds are calculated or grouped.
One-way (only)
Restricts the extra to either one-way or non-one-way transports.
Currency
Currency used for pricing.
Maximum length
Maximum booking duration or number of rounds.
Currency prices
Enables currency-based pricing.
Show supplier on ticket
Prints supplier name on customer documents (if enabled).
Display allotment
Shows remaining allotment in Office booking (where supported).
Right-side panels
Custom Text
Used for terms, conditions, or additional notes that should appear on documents or vouchers (depending on configuration).
Automatic Billing
Enables automatic billing setup for this extra.
Configure if the system should automatically generate invoices or charges for the golf course booking.
Golf Course
Rounds
Maximum number of rounds for one booking.
Product Child ID
Use a ProductID if you want to reuse generated allotment from another product.
Behaviour Settings
Configuration that controls how the extra behaves during selection or booking.
Other Settings
Additional technical settings (advanced use).
Prices
Golf products are priced using Extras Prices when this pricing model is used. In that case, golf rounds are priced directly through the standard extras price setup.
Purpose
This approach allows pricing to be fully managed within the Extras Prices tab of the golf extra, reducing setup complexity and keeping pricing aligned with other standard extras.
FAQ
Why is a passenger not showing in the Golf Courses list?
Only passengers with the Golf checkbox enabled in the passenger list are included in the Golf Courses list.
What is the difference between “Request Date/Time” and “Confirmed Time”?
Request Date/Time is the customer’s preferred time.
Confirmed Time is the final time confirmed by the provider (when applicable).
Why can’t I select any requested times?
This usually means that time-slot availability is not configured for the golf product (or there is no availability for the selected date). Check the golf extra’s Allotment Type and time-slot setup (for example, Generic allotments) and confirm that allotments exist for the relevant dates.
Do golf rounds and tee times appear on the ticket?
Yes, where configured: the ticket typically includes the golf course name, rounds, and requested/confirmed times. If information is missing, ensure the booking is saved and reprint/preview the ticket.
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