Golf Courses
Golf Courses Booking page
Overview
The Golf Courses page allows you to manage golf-related activities linked to a specific booking. It is used to assign passengers to golf rounds, define their handicaps and club numbers, and set up golf course reservations, including prices and times.
This feature ensures that golf course participation and scheduling are accurately recorded and communicated between the travel agency, the customer, and the golf provider.
Purpose
To record which passengers are participating in golf activities.
To manage player information such as Handicap (HCP) and Club number.
To add and schedule golf course rounds with pricing and timing details.
To centralize golf-related booking data for reporting and confirmation.
Preconditions
A booking must be created and saved with at least one passenger.
The booking must contain an extra product that uses a golf course reservation system.
The product must have pre-configured availability (time slots) in the system.
Instructions
1. Passengers List Section
This section lists all passengers in the booking and allows you to configure their golf-related details.
Passenger
Displays all passengers included in the booking.
Each passenger appears automatically based on the booking details.
Golf (checkbox)
Marks whether the passenger participates in a golf activity.
Tick the box if the passenger will play golf. Only selected passengers will appear in the Golf Courses List below.
HCP (Handicap) - mandatory
Indicates the passenger’s golf handicap.
Enter the numeric handicap value (e.g., 5).
Club
Identifies the club number or associated golf club membership.
Enter the club number (e.g., 2). This field can also be used to track club equipment if applicable.
Only passengers with the Golf checkbox enabled will appear in the Golf Courses List.
2. Golf Courses List Section
This section displays the details of the golf rounds added for the selected passengers.
Golf Course
Name of the golf course where the round will be played.
This is automatically populated when you add a course.
Round
Identifies the specific round (e.g., Round 1, Round 2).
Maximum number of rounds for one booking. Valid numbers are 1 to 10. Use the plus icon (+) to add an additional round or the trash icon (🗑) to delete one.
Passenger
Displays which passenger is assigned to the specific golf round.
Automatically linked to the passenger(s) who have Golf checked in the list above.
Price (DKK)
The cost per passenger or round.
Show the price per round for each golf participant. The total is calculated automatically at the bottom.
Request Date/Time
The time the guest requests to play the round.
Allows users to select the date and time requested for the golf courses You can use the copy icon to group the guests by assigning the same time.
Confirmed Time
The confirmed time for the golf course.
Display the confirmed date and time once the golf course reservation is confirmed. You can use the copy icon to duplicate the same time to all passengers.
Total
Displays the total amount for all passengers and rounds in the booking.
Automatically calculated based on individual prices.
3. Buttons and Icons
Add Golf Course
Opens a new entry to add another golf course to the booking.
➕ (Add Round)
Adds a new round for the same course.
🗑 (Delete Round)
Removes a round from the course.
📋 (Copy Icon)
Copies the date/time value to all similar entries below.
Example Scenario
In the example above:
Three passengers have golf activities assigned.
Multiple golf products (e.g., GolfProductMIR, GolfProductNoChild) are shown, each with several rounds.
Request and confirmation dates are managed individually per round.
The Total field sums up the total price of all rounds (798 DKK).
Ticket
The ticket contains all relevant information for guests who have booked golf courses through the system.
The ticket shall list all information relevant to the golf booking, such as:
Guest name(s)
Golf course name
Number of booked rounds (free and paid, if applicable)
Requested and confirmed tee times
Booking reference
Included Extras or packages
Supplier or course contact information (if applicable)
Example Workflow
Select Golf Players
Tick the Golf checkbox for each passenger playing golf.
Fill in HCP and Club fields for each selected player.
Add Golf Course
Click Add Golf Course.
Enter course details, add a round, and assign the passengers.
Set Dates and Times
Choose a Request Date/Time when the customer wants to play.
Once confirmed by the provider, fill in the Confirmed Time.
Review Total
The total amount in DKK is automatically updated.
Verify accuracy before saving or sending confirmation.
Notes
Only passengers with the Golf box checked appear in the Golf Courses List.
Request Date/Time and Confirmed Time can differ depending on course availability.
Ensure all prices and times are confirmed before issuing final documentation to customers.
You can add multiple golf courses per booking (e.g., for multi-day trips).
Golf Courses Extra Category
The Extras Category page is used to configure and manage extra services offered to customers — in this case, Golf Courses.
The Type defines the behaviour of the Extra. In this case, the Type must be set to “Golf”.
Once the Type is defined as Golf, you can create one or more extra categories that use this type. The category determines how the Golf Extras are grouped and managed within the system. This configuration determines how the golf product behaves in the booking system and which rules apply to it.
Each extra category can be customized per brand and contains general, visual, and technical settings for booking, visibility, and integration.
Example Workflow
Go to Extras → Categories →Create.
Set Name to Golf Course and List Name to Golf.
Assign Code as Golf_GRG.
Keep Status as visible and Behavior on Web as Step1: Always Show.
Select Category Type → Golf.
Check Accepts multiple product selection to allow several rounds per passenger.
Add a Description and upload an Image for better presentation in the web booking portal.
Click Save to confirm.
Notes
Always ensure the Code is unique before saving.
The Behavior on Web and Accepts multiple product selection options are essential for correct golf course behavior in the booking flow.
Use the Sold Out Text field to communicate availability clearly to customers.
The Description should be detailed and include rules, price inclusions, and restrictions.
Golf Courses Extras
Overview
The GolfCourses page is used to configure and manage golf course extras within the system. This setup defines how golf rounds are created, priced, and linked to suppliers. It ensures that golf courses can be added to bookings with correct parameters, pricing rules, and behavior settings.
Purpose
The purpose of this configuration is to:
Define the general information and settings for the Golf Course extra.
Link the product to the correct supplier, currency, and pricing rules.
Manage visibility, sales restrictions, and allotment options.
Set the number of rounds and related product child IDs for the golf course.
Customize behavior and billing automatically for streamlined operations.
Instructions and Field Explanations
Basic Setup Section
Name*
Internal name of the golf course setup.
Enter a clear name for identification (e.g., GolfCourses).
List Name*
Name displayed in listings or selection menus.
Usually the same as “Name.”
Code*
Unique internal code for the extra.
Should match the product or service code (e.g., GolfCourses).
Status
Controls visibility of the extra in the system.
Choose Visible to make it available for sale or Hidden to disable.
Stop sales hours
Defines how many hours before service start sales should stop.
Enter a numeric value (e.g., 24 for 24 hours before service).
Minimum length
Minimum number of days or rounds allowed for booking.
Leave empty if not applicable.
Contract Type
Defines contract or pricing type.
Select from the available contract types if specific to supplier or agreement.
Days prices option
Sets the number of days for which price visibility is allowed.
Usually set to 0 for immediate availability.
Allotment Type
Specifies the allotment source (Generic, Manual, etc.).
Select Generic. - This option allows the Agency to define available time slots for golf bookings — for example, every hour with a total of 100 allotments.
Guests can select one of these time slots as their requested tee time.
The allotment number determines how many requests can be made for a specific hour. While it can be used to limit the number of bookings, it is generally recommended to set a high value (for example, 100) to ensure availability.
Extras Category*
Type of extra being configured.
Select Golf Course to categorize it correctly.
Age
Defines the applicable age range (if age-based pricing exists).
Select from available age ranges or leave blank if not applicable.
Period/Trip length
Defines duration type for the extra.
Select from available options if the service depends on trip length.
SSR Codes
Defines special service request codes used in integrations.
Choose relevant NoSSR or other SSR types if needed.
Supplier and Pricing Section
Select supplier
The supplier providing the golf course service.
Round Rule
Defines how rounds are calculated or grouped.
One-way (only)
This sets the extra to function either - on "one way" transports only; - or on "non one way" transports only.
Currency
The currency used for pricing.
Maximum length
Sets the maximum booking duration or number of rounds.
Currency prices
Enables currency-based pricing.
Show supplier on ticket
Displays the supplier’s name on the customer’s ticket.
Display allotment
This will display the allotment of the Extra in Office booking when you edit "Transport"
Right-Side Panels
Custom Text
Allows entering specific text related to the golf course (e.g., terms, conditions, or additional notes). Use it for customized display messages on documents or tickets.
Automatic Billing
Enables automatic billing setup for this extra. Configure if the system should automatically generate invoices or charges for the golf course booking.
Golf Course
This section defines the main golf course parameters:
Rounds
Maximum number of rounds for one booking.
Product Child ID
Fill ProductID when you want to use generated allotment from another Product
Behaviour Settings
Contains configuration options controlling how the extra behaves during selection or booking.
Other Settings
Additional technical or advanced options for internal configuration.
Prices
Golf product are priced using the Extras Prices. When this approach is used, golf rounds are priced directly through the standard extras price setup.
Purpose
The purpose of this configuration is to simplify how golf rounds are priced for agencies, pricing can be fully managed within the Extras Prices tab of the golf Extra.
This reduces complexity, shortens setup time, and ensures that pricing stays aligned with other standard extras.
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