Invoice Hotel Payments

View and export hotel invoice payments in Tourpaq Office Finance. Filter by booking period, invoice number, creditor, hotel, and status, then export payment lines for reconciliation.

Overview

Invoice Hotel Payments shows hotel booking payment lines linked to supplier invoices.

Use it to filter, review, and export hotel invoice payments for reconciliation and reporting.

Filter hotel invoice payment lines by booking period, invoice, creditor, status, and hotel.

Features

• Date Filters: Users can select a Booking Start and Booking End date to refine results.

• Invoice Search: Search by invoice number for specific records.

• Status & Creditor Filters: Filter by invoice status and creditor to view relevant transactions.

• Hotel Selection: Allows filtering payments based on specific hotels.

• Cancelled bookings option: Users can choose to display only cancelled bookings.

• Export Functionality: The Export button allows users to download the data in a structured format.

Data Table Columns

• INVOICE: Unique invoice number associated with the transaction.

• HOTEL: Hotel identifier where the booking was made.

• BOOKING: Booking reference number.

• CREDITOR: The entity responsible for the transaction.

• AMOUNT: Payment amount in the given currency.

• CURRENCY: The transaction currency (USD in this case).

• DESCRIPTION: Brief description of the transaction (e.g., Hotel Room Payment).

• INVOICE STATUS: Displays the status of the invoice (e.g., Pending).

• BOOKING CLX: Indicates whether the booking was cancelled (YES/NO).

Usage example

Scenario: Export invoice hotel payments for bookings created in November 2025.

1. Define Booking start and Booking end dates (e.g., 04-11-2025 to 04-12-2025).

2. (Optional) Set invoice number, status, creditor, and hotel filters.

3. Click Export to generate the report.

Export invoice hotel payments to a file for finance reporting and reconciliation.

Export output example: one row per payment line with invoice number, booking reference, creditor, amount, currency, and invoice status.

Export columns

The export includes the currently displayed rows and columns such as:

• Invoice: Unique invoice number.

• Hotel: Hotel code.

• Creditor: Creditor name.

• Amount: Payment amount.

• Currency: Transaction currency.

• Description: Payment description (for example Hotel Room Payment).

• Invoice status: Status (for example Pending).

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FAQ

• What is Invoice Hotel Payments used for? Use it to review hotel booking payment lines linked to supplier invoices and export them for reconciliation and reporting.

• Why can’t I find a payment line I expect to see? Start by widening the Booking start/Booking end range. Then filter by invoice number, creditor, and status.

• Does Export include all records in the system? No. Export includes the currently displayed rows based on your filters.

• What does BOOKING CLX mean? It indicates whether the booking is cancelled (YES/NO).

• What currency will I see in the list/export? The currency is shown per row in CURRENCY. It depends on the booking/invoice setup.

• Where do I manage the invoice itself? Use Finance → Invoice to open, download, archive, or pay invoices (permissions required). See Invoice.