Gift Card Payments

Overview

The Gift Card Payment is an alternative to traditional cash payments. It behaves identically to a cash payment in terms of accounting and processing logic but is used to represent transactions made using a company-issued gift card or voucher.

This method is especially useful for promotions, prepaid packages, or customer credit issued in the form of a gift card.

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Purpose

The Gift Card Payment method serves to:

• Accurately record non-cash, voucher-based transactions

• Maintain a clear distinction between actual cash and gift card redemptions

• Enable users to quickly identify gift card payments in the booking interface

• Support scenarios where customers pay using credit issued by the company

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Preconditions

Before using or configuring the Gift Card Payment method, ensure:

• The payment method has been defined in the system with the correct attributes (see setup below).

• The employee managing the payment understands that this is not physical cash, but a voucher-based transaction.

• The Gift Card Payment method is marked as active and available for use.

• The Economic tab is accessible in the Edit Booking view.

Instructions: Using Gift Card Payment

1. Go to: Admin Panel > Financial Settings > Payment Methods

2. Create a new payment method with the following details:

   Field	Value
   Payment Code	GIFTCARD or similar
   Payment Full Name	Gift Card Payment
   Type of Payment	Debit (money in)
   Credit Account	Same as used for Cash Payment
   Debit Account	Same as used for Cash Payment
   Is Cash Payment?	✔️ (Checked)
   Active	✔️ (Checked)
   Other Flags	Leave Online, Bank import, Dankort, etc. unchecked

3. Save the method. It will now be available in the booking flow.

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Booking UI Behavior

• When a Gift Card Payment is registered in a booking, a new icon will be visible in the Edit Booking → Economic tab.

• This icon helps distinguish gift card transactions from regular cash payments at a glance.

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FAQ

• How is Gift Card Payment different from Cash Payment? It is used to represent a company-issued gift card/voucher, but it behaves like a cash payment for accounting and processing.

• Why is “Is Cash Payment?” checked if it is not physical cash? The setup uses the same cash-payment accounting/processing logic, even though the transaction represents a voucher-based payment.

• Where do I see that a booking was paid with a gift card? When Gift Card Payment is registered, an icon appears in Edit Booking → Economic tab.

• Do I need special access to use this payment method? You need access to the Economic tab in Edit Booking. Creating/configuring the method requires access to Admin Panel → Financial Settings → Payment Methods.

• Which accounts should I use for Debit Account and Credit Account? The documentation specifies using the same Debit Account and Credit Account as Cash Payment.

• Should I enable Online, Bank import, Dankort, or similar flags? No. The setup instructions state these flags are left unchecked.