Gift Card Payments

Configure and use a Gift Card payment method in Tourpaq Office Finance. Register voucher-based payments on bookings, and identify gift card redemptions in the booking Economics tab.

Overview

Gift Card Payments let you register a voucher-based payment on a booking.

It is often configured to behave like a cash payment in accounting and processing, while still being easy to identify as a gift card redemption.

This method is especially useful for promotions, prepaid packages, or customer credit issued in the form of a gift card.

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Purpose

The Gift Card Payment method serves to:

• Record non-cash, voucher-based transactions

• Maintain a clear distinction between actual cash and gift card redemptions

• Make gift card payments easy to identify in the booking

• Support scenarios where customers pay using credit issued by the company

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Preconditions

Before using or configuring the Gift Card Payment method, ensure:

• The payment method is configured in Method of Payment.

• The employee managing the payment understands that this is not physical cash, but a voucher-based transaction.

• The Gift Card Payment method is marked as active and available for use.

• The Economics tab is accessible in Edit Booking.

Configure a Gift Card payment method in Payment Methods (debit type, active, and cash-processing flags as required by your setup).

Instructions: set up Gift Card Payments

1. Go to: Admin Panel > Financial Settings > Payment Methods

2. Create a new payment method with the following details:

   Field	Value
   Payment Code	GIFTCARD or similar
   Payment Full Name	Gift Card Payment
   Type of Payment	Debit (money in)
   Credit Account	Same as used for Cash Payment
   Debit Account	Same as used for Cash Payment
   Is Cash Payment?	Checked
   Active	Checked
   Other Flags	Leave Online, Bank import, Dankort, etc. unchecked

3. Save the method. It will now be available in the booking flow.

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Booking UI behavior

• When a Gift Card Payment is registered in a booking, a new icon will be visible in Edit Booking → Economics tab.

• This icon helps distinguish gift card transactions from regular cash payments at a glance.

Gift card payment indicator in Edit Booking → Economics tab.

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FAQ

• How is Gift Card Payment different from Cash Payment? It is used to represent a company-issued gift card/voucher, but it behaves like a cash payment for accounting and processing.

• Why is “Is Cash Payment?” checked if it is not physical cash? The setup uses the same cash-payment accounting/processing logic, even though the transaction represents a voucher-based payment.

• Where do I see that a booking was paid with a gift card? When Gift Card Payment is registered, an icon appears in Edit Booking → Economics tab.

• Do I need special access to use this payment method? You need access to the Economic tab in Edit Booking. Creating/configuring the method requires access to Admin Panel → Financial Settings → Payment Methods.

• Which accounts should I use for Debit Account and Credit Account? The documentation specifies using the same Debit Account and Credit Account as Cash Payment.

• Should I enable Online, Bank import, Dankort, or similar flags? No. The setup instructions state these flags are left unchecked.