Creditor

Overview / Purpose

The Autobilling feature in Tourpaq automates the process of generating invoices for suppliers, hotels, extras, and other services. To use this functionality, the system requires that at least one creditor is created and linked to the relevant supplier or service.

How It Works

• Creditors act as financial entities representing the suppliers or partners that Tourpaq invoices on behalf of.

• When Autobilling is triggered, the system uses the creditor details to generate invoices automatically.

• Without a creditor, Autobilling cannot process or issue invoices.

Notes

• To create a creditor, go to Users → Creditors and add the required details.

• Always double-check creditor details (company name, financial data) to ensure invoices are generated correctly.

• Each supplier that requires automated invoicing should be linked to its own creditor.

General Information Section

1. Name (Required) – Input field for entering the creditor's name.

2. Email (Required) – Input field for the creditor’s email address.

3. Swift Code – Field for entering the SWIFT code used for international bank transactions.

4. IBAN Number – Field for entering the IBAN (International Bank Account Number).

5. Account Credit (Required) – Field for specifying the credit limit or balance.

6. Intern Comment – Field for internal notes or comments about the creditor.

Address & Location Details

1. Postcode & Place – Fields for entering the postal code and corresponding place.

2. Country – Field for specifying the country.

3. Address – Field for entering the creditor’s address.

Financial & Payment Settings

1. Credit No – Unique identifier for the creditor.

2. Currency – Dropdown to select the currency.

3. Approval Interval (Required) – Field for entering the approval period.

4. Payment Days (Required) – Field for specifying the number of days for payments.

5. Payment Terms – Additional field for specifying custom payment terms.

Additional Options

1. Automatic – Option to enable automatic payments or processes.

2. Invoices as PDF – Option to generate invoices in PDF format.

3. Include Specification in PDF – Option to include detailed specifications in invoices.

4. Remove QR Code – Option to remove QR codes from invoices.

Other Fields

1. Assigned Agency (Default: "All brands") – Dropdown for selecting an assigned agency.

2. Logo – Placeholder for uploading or displaying a logo.