Transport Payment Rules

Overview

The Transport Payment Rules page allows administrators to define and manage payment structures for transport services such as flights, buses, or other transfers. Each rule determines how and when payments are collected for a booking — for example, through a deposit and a second (final) payment.

This configuration ensures flexibility across different brands, products, or transport types (e.g., charter vs. scheduled flights).

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Purpose

The purpose of this module is to:

• Set up transport-specific payment rules to control deposit and balance payment behavior.

• Define how much the customer needs to pay initially (deposit) and how much remains due at a later stage.

• Standardize payment policies across transport types or brands.

These rules are later linked to transport setups or booking configurations, ensuring that the correct payment schedule is automatically applied during booking.

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Table Structure

Column	Description
Payment Rule	The name or description of the rule, often indicating the client, carrier, or purpose.
Deposit	The initial payment amount (typically in a specific currency like DKK or EUR).
Second Payment	Any additional payment amount due at a later stage.
🗑️ (Delete Icon)	Removes the payment rule permanently from the list.

Buttons and Actions

Button	Description
Create	Opens a new form to define a transport payment rule. When creating a rule, specify a clear name, deposit amount, and second payment amount.
Delete	Removes a payment rule from the list. Rules currently used in active configurations should not be deleted.

Instructions

1. Go to Transport Payment Rules.

2. Click Create to open a new payment rule form.

3. Enter:

   • Payment Rule Name – clear, descriptive name (e.g., “Charter 50/50 Rule”).

   • Deposit – amount or percentage collected at booking.

   • Second Payment – amount or percentage collected later.

   • Deposit due - Number of days before departure when the first payment required to confirm a booking.

   • Second payment due - Number of days before departure when the second payment is requierd.

   • Last payment due - Number of days before departure when the final payment must be done

4. Click Save to confirm.

5. The rule will appear in the overview list and can be selected when configuring transport definitions.

Exception rules

1.1. If second payment due date / rest of payment due date < booking date + deposit due, then second payment due date / rest of payment due date = booking date + 2, except if departure date < booking date + 14

1.2. If departure date < booking date + 14, then second payment due date / rest of payment due date = booking date + 1, except if departure date < booking date + 3

1.3. If departure date < booking date + 3, then second payment due date / rest of payment due date = booking date

2.1. If second payment due date < deposit due date, then second payment due date = deposit due date

2.2. If rest of payment due date < second payment due date, then rest of payment due date = second payment due date

Features

• Create Rule Button - Located in the top right, this button opens a form to create a new transport payment rule.

• Sorted Columns - Columns like Deposit and Second Payment can be sorted to easily identify highest/lowest values.

• Click on Payment Rule name to view/edit the rule