Creditor Currency Converter

Overview

The Creditor Currency Converter helps you handle supplier costs in multiple currencies.

It supports automatic recalculation when you change a creditor to one with a different currency.

Go to Setup → Creditor Currency Converter.

How it works

When you change a creditor on:

• Hotels

• Extras

• Discount supplements

…and the new creditor uses a different currency, Tourpaq creates a new entry here.

The entry does not affect pricing until you activate it.

Fields

These fields are required when you create a converter rule:

• Type

  • What the cost belongs to.

  • Options: Hotel Cost, Product Cost, Discount Supplement Cost

• Name

  • The name of the cost item you are converting.

• From Currency

  • The original currency.

• To Currency

  • The target currency.

• Trigger Price Recalculation on Creditor Change

  • If enabled, Tourpaq recalculates prices when a creditor change triggers conversion.

Activate a converter rule

1

Find the new entry

Change a creditor on a hotel/extra/discount supplement.

If the currency changes, a new entry is created here.

2

Review the From/To currencies

Confirm the currencies match what you intended.

3

Activate the rule

Enable the rule so conversion is applied.

Exchange rates are configured separately.

See Currency rates if you need to maintain currency rates.

Hotel currency converter trigger

Extras currency converter trigger

Discount supplements currency converter trigger

Examples

1. Hotel Supplier Currency Change:

   • Original creditor currency: EUR

   • New creditor currency: DKK

   • A conversion rule is automatically added to the Creditor Currency Converter page (EUR → DKK).

2. Extra Supplier Update:

   • An extras supplier switches from SEK to EUR.

   • A new converter entry is created to handle SEK → EUR conversions for that extra type.

3. Discount Supplement Example:

   • A discount supplement creditor updates from USD to EUR.

   • A rule is created automatically for USD → EUR conversion.

Best practices

• Price conversion rules must be activated manually before they apply.

• Always double-check conversion settings to ensure consistency across bookings and financial exports.

• Review auto-created entries after creditor changes.

• Clean up unused or outdated rules to avoid confusion.

FAQ

Why was a new converter entry created?

Because you changed a creditor and the new creditor uses a different currency.

Tourpaq creates an entry so you can decide whether conversion should apply.

Why didn’t prices change after I changed the creditor?

Converter entries must be activated manually.

Activate the rule, then re-check the affected costs.

Should I activate every auto-created entry?

No.

Activate only entries that match your intended workflow and accounting rules.

Where do the exchange rates come from?

Rates are maintained in the currency setup.

See Currency rates.

Can I delete outdated converter rules?

Yes, if they are no longer needed.

Remove old rules to keep the list clean, but confirm they are not used in active workflows first.