Vouchers

Overview

Voucher documents are automatically generated by a Windows service that runs multiple times per day. The system ensures that vouchers for hotels, extras, transfers, and discounts are created according to predefined business rules.

Purpose

The voucher generation process guarantees that all necessary travel documents are prepared in advance of customer departures. This automation reduces manual effort, ensures accuracy, and enforces payment and booking requirements.

Types of Vouchers Generated

• Hotel vouchers

• Extras category vouchers

• Transfer vouchers

• Discount / Supplement vouchers

Rules for Voucher Generation

1. Timing

   • Vouchers are generated X days before departure, where X is configured in System Setup → Vouchers Generation.

2. Booking Conditions

   • Status must be set to OK.

   • Booking must be fully paid.

   • A voucher of the same type (hotel, extra category, transfer, discount) must not already exist.

3. Extras Categories

   • If an extra requires attributes, all required values must be completed before the voucher can be generated.

4. System Setup Constraints

   • Vouchers are not generated for bookings with departure dates in the past.

5. Entity Requirements

   • The target entity (Hotel, Extra Category, Transfer, Discount) must have:

     • Issue Voucher enabled.

     • A valid Supplier assigned.