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Flight Transfer Export

Overview

The Flight Transfer Export feature is available to Admin and Guide user types. It generates various reports and lists based on data configured in Flight Transfer Settings.

Each export type offers different filters and output formats (PDF or Excel) depending on the selected list.

Purpose

The purpose of this feature is to provide a comprehensive overview of all airport transfers, ensuring efficient coordination between flights, buses, and passengers. It supports operational management by:

  • Displaying capacity utilization for buses and transfers

  • Tracking passenger allocations for inbound and outbound flights

  • Offering printable or exportable reports for guides, operators, and agencies

  • Enabling clear communication between airport and resort transfer management

Airport Plan Overview

Generates a list containing both homebound and outbound flight data. Each record includes:

  • Departure date and agency

  • Legend (detailed below)

  • All airports, or only the selected one from filters, showing outbound and homebound flights

  • Estimated time of arrival and departure for flights (Columns A–B)

  • Flight number (Column C)

  • IATA code (Column D)

  • Number of seats booked on outbound/homebound flights (Column E)

  • Number of free seats on homebound/outbound flights (Column F)

  • Number of booked transfers (Column G)

  • Resorts columns with total number of transfers assigned (Columns H–… depending on number of resorts)

  • Arrival column showing passengers with flight only (without transfer booked) — last column

Legend

The background color indicates capacity status:

  • 🟩 Green – Bus capacity is adequate (available seats ≤ bus allocation)

  • 🟥 Red – Bus capacity is too low (booked passengers exceed bus allocation)

  • ⚪ No color – No buses or allocations assigned yet

Additional formatting:

  • Bold – Buses are confirmed (confirmation is checked)

  • Underlined – All passengers seated / still passengers booked for the given flight or resort transfer

Filters:

  • Departure Date From

  • Departure Date To

  • Arrivals

Transfer Airport Report PDF/Excel

A detailed list of all transfers serving a specific airport, showing their load capacity and route plan. Divided into two main sections.

Part 1 – General Information

  • Agency details (name, phone number, email)

  • Arrival airport and date

  • ETD – Estimated time of departure (flight)

  • ETA – Estimated time of arrival (flight)

  • Departure – Homebound flight number

  • Arrival – Outbound flight number

  • Total number of allocated passengers with transfer booked (selected as an extra)

  • Homebound Bus Schedule:

    • Flight arrival time at airport

    • Passengers with transfer and their route

    • Passengers without transfer

    • Total number of passengers

Part 2 – Bus & Route Details

  • Bus details: name, number, departure and return times, route name

  • Route plan to the airport: resorts, stop times, flight numbers, number of passengers per resort

  • Route plan from the airport: resorts, stop times, flight numbers, number of passengers per resort

  • Bus company details: driver name, guide name, phone, email

  • Guides assigned to the bus

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Filters:

  • Departure Date From

  • Arrivals

  • Resorts

Transfer Bus Report

Generates an overview of buses in the airport, either homebound or outbound.

Information grouped by:

  • Transfer number

  • Operator

  • Transfer type

  • Route

  • Resort departure hour

  • Airport hour

  • Resort arrival hour

  • Number of passengers (departure and return)

  • Number of passengers per flight for each transfer

  • Cost per transfer

Filters:

  • Departure Date From

  • Arrivals

  • Resorts

  • Operators

  • Buses

Flight Transfer Order

Creates a list of transfers for a specific transfer operator and date.

Details included:

  • Transfer details – bus name, type, route

  • Outbound information – passenger number, flight number, flight time

  • Homebound information – passenger number, flight number, flight time

  • Transfer operator details – driver name, guide name

Filters:

  • Departure Date From

  • Arrivals

  • Resorts

  • Operators

  • Buses

Transfer Seating/Pax PDF/Excel

Exports passenger seating information for outbound or homebound transfers.

Included data:

  • Total number of passengers

  • Passenger names

  • Booking number

  • Passenger’s resort

  • Bus number

  • Flight number

  • Airports

  • Stops

Filters:

  • Departure Date From

  • Outbound/Homebound

  • Arrivals

  • Resorts

  • Operators

  • Buses

Transfer Seating/Bus + Stop PDF/Excel

A detailed list of buses and their routes, grouped by stops and bookings.

Information includes:

  • Transfer number

  • Transfer type

  • Flight details

  • Number of passengers

  • Stops and assigned bookings

Filters:

  • Departure Date From

  • Outbound/Homebound

  • Arrivals

  • Resorts

  • Operators

  • Buses

Transfer Seating/Bus + Pax PDF/Excel

Displays all passengers grouped by bus.

Details include:

  • Passenger name

  • Booking number

  • Flight number

  • Flight departure and arrival

  • Passenger resort

  • Passenger hotel

Filters:

  • Departure Date From

  • Outbound/Homebound

  • Arrivals

  • Resorts

  • Operators

  • Buses

Departure information

Exports departure-related data (configured in Flight Transfer → Departure Information) into a PDF file for each booking. The exported data includes:

  1. Booking details: Customer name, booking number, accommodation, passenger count, flight number

  2. Customer name

  3. Destination Text – Beginning

  4. Departure Information Text for Hotels

  5. Destination Text – Transport Type

  6. Destination Text – Closing

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Filters:

  • Departure Return Date

  • Arrivals

  • Resorts

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