Keep automatic discounts prices

Overview

When editing a booking, the system can handle prices for discounts, extras, and travel insurance in two different ways:

• Option 1: Keep the prices that were used at the time of booking (default behavior).

• Option 2: Update the prices automatically based on current availability and rates.

The behavior is controlled by a setting in the Back Office interface via a checkbox.

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Keep Automatic Discount Prices Checkbox

• Located on the booking page in the Back Office.

• Labeled: Keep automatic discount prices

• Determines how the booking engine treats pricing for:

  • Discounts/Supplements

  • Extras

  • Travel Insurance

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How It Works

Checkbox State	System Behavior
✅ Checked	The original prices are retained for discounts, extras, and insurance, regardless of pricing updates in the system.
⬜ Unchecked	Prices are refreshed and updated to the current system prices when booking details are modified.

• The initial state of this checkbox is controlled by a general company setting, but it can be overridden on individual bookings.

When the Setting Does Not Apply

In certain scenarios, prices will always be updated regardless of the checkbox state:

• When the departure date is changed

• When the transport is changed

• When the hotel is changed

These changes reset key elements of the booking and therefore require updated pricing.