Tee Time extras list

Overview

The Tee Time Export feature in Tourpaq Office is used to generate structured reports related to golf tee time bookings. It allows users to filter and export data based on supplier, booking details, arrival periods, extras, and more. This tool is valuable for operational teams and golf course suppliers who manage tee time reservations.

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Purpose

This tool is designed to:

• Provide real-time and accurate tee time data to suppliers.

• Export booking information filtered by date, supplier, extras, and categories.

• Allow flexible report customization and format selection.

• Support data delivery in ZIP-compressed format for easier sharing or archiving.

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Availability

• User Role: Administrator only

• Module Location: Export → Tee Time Export

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Main Sections & Field Explanations

Supplier Dropdown

• Function: Select a specific golf supplier or choose All suppliers.

• Use case: Useful when generating reports for a single golf partner.

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Report Type Dropdown

• Function: Select the format or version of the report.

• Examples: Excel report, PDF version, supplier-customized template.

• Note: Templates are pre-configured based on supplier expectations.

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Filtering Options

Filter	Description
Arrival Period (Start/End Dates)	Filters bookings based on check-in/stay dates.
Booking Period (Start/End Dates)	Filters bookings created during this interval.
Display All Extras	When checked, includes all extra items or services (e.g., golf cart, caddy, equipment).
Compress as ZIP	When checked, exports the file as a compressed .zip archive.

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Customization Options

Categories Section

• Function: Allows filtering by specific extra categories, such as:

  • Tee times

  • Transfer

  • Udflugter

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Extras Section

• Function: Lets you include or exclude specific extras from the export.

• Use case: Export only tee times with or without particular items.

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Columns for Export Section

• Function: Lets the user customize the columns that appear in the final export file.

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Action Button

Button	Description
Export	Initiates the export process using the selected filters, customization, and report type.

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Export Button

Purpose: Generates and downloads the export file based on your selected filters.

• After setting all filters and options, click Export to generate the file.

• The file will be downloaded automatically in .XLS / PDF format.

The export file include the following columns:

Column	Description
Date	The date when the tee time is scheduled.
Tee Time	The specific time slot available for booking (e.g., 08:00, 08:08, etc.).
Status	Indicates the availability of the slot (e.g., Available, Reserved).
Booking No	Displays the booking reference number if the tee time is already reserved.
Hotel Name	Shows the hotel linked to the booking, if applicable.
Agency	The agency that made or manages the booking.
Name	The name of the customer or booking contact.
Status (Booking)	Shows the booking state, such as Confirmed, Pending, or Cancelled.
Confirmed by Agency	Indicates whether the booking has been confirmed by the agency managing the reservation.

Tips

• Always double-check the supplier and date filters to ensure data relevance.

• Use “Display All Extras” to prevent missing tee-time-related extras.

• For recurring supplier needs, confirm the preferred report format (e.g., PDF, Excel).

• Use ZIP compression when sending large reports by email or uploading to portals.