Base room types

Overview

The Base Room Types feature is used to define and insert room types into the system. Each hotel has a variety of room types available for sale. These room types are chosen from the predefined Base Room Types, which must first be set up in the system by an administrator.

Creating a New Room Type

1. Navigate to Hotel → Base Room Types.

2. Click the Create button.

3. Complete the required fields described below.

Field Descriptions

General Information

• Room Code – Unique identifier for the room in the system.

• Plaintext – Room name displayed in the system.

• List Text – Room name displayed on export files.

• Internet – Determines if the room is available via API (for website sales).

• Status – Defines if the room type is visible or hidden in the system.

• Is Fictive – Marks the room as a virtual/non-physical configuration, used for system logic or planning. Commonly applied for one-way hotels or one-way seats in transport.

• For One Way – Used only for one-way transport. (Only one room type can be defined per company.) Enables pricelist creation for one-way trips.

• Ignore in Seats vs. Beds – Excludes this room type from the Seats vs. Beds overview.

• For “A La Carte” – Used for A La Carte bookings.

Bed Configuration

• No. Ordinary Beds – Number of standard beds. These beds always pay full price and cannot receive extra bed discounts.

• Min No. Beds – Minimum number of beds, used to enforce the minimum occupancy for this room.

• Extra Beds – Number of additional beds for adults (eligible for extra bed discounts).

• Extra Beds Child – Number of additional beds for children (eligible for extra bed discounts).

• Start Child Age – Minimum age for children allowed to use extra child beds.

• End Child Age – Maximum age for children allowed to use extra child beds.

Cost Configuration

• Cost Beds – Number of beds considered in cost price calculations, used by the Hotel Cost Service.

• Extra Beds Cost – Number of extra beds considered in cost price calculations, used by the Hotel Cost Service.

Hotel Allotment

• Displays a summary of all hotels and defined periods where allotments exist for this room type.

Child Rooms

When adding a new room type for a specific hotel, users can customize the configuration:

• Change the room name.

• Adjust the number and type of beds.