Base room types

Overview

The Base Room Types feature is used to define and insert room types into the system. Each hotel has a variety of room types available for sale. These room types are chosen from the predefined Base Room Types, which must first be set up in the system by an administrator.

Think of a base room type as a “master” room definition. You can still adjust name and beds per hotel later.

Where base room types are used

• Hotel setup, when you add room types to a hotel.

• Exports, where the room name can differ from the UI name.

• Availability dashboards like Seats vs. Beds (unless excluded).

Creating a New Room Type

1. Navigate to Hotel → Base Room Types.

2. Click the Create button.

3. Complete the required fields described below.

Field Descriptions

General Information

• Room Code – Unique system identifier. Treat this as stable once used.

• Plaintext – Room name shown in Tourpaq Office.

• List Text – Room name used in export files.

• Internet – Makes the room available via API. Used for website sales and integrations.

• Status – Shows or hides the room type in the UI.

• Is Fictive – Marks the room as virtual. Use for internal logic or planning. Common for one-way hotels and one-way transport seats.

• For One Way – Only for one-way transport. Only one room type can be defined per company. Enables price list creation for one-way trips.

• Ignore in Seats vs. Beds – Excludes the room from Seats vs. Beds.

• For A La Carte – Makes the room available for A La Carte bookings.

Bed Configuration

• No. Ordinary Beds – Standard beds in the room. These always pay full price. They cannot receive extra bed discounts.

• Min No. Beds – Minimum occupancy for the room.

• Extra Beds – Extra adult beds. These can get extra bed discounts.

• Extra Beds Child – Extra child beds. These can get extra bed discounts.

• Start Child Age – Minimum child age for child extra beds.

• End Child Age – Maximum child age for child extra beds.

Cost Configuration

• Cost Beds – Beds counted in cost price calculations. Used by the Hotel Cost Service.

• Extra Beds Cost – Extra beds counted in cost price calculations. Used by the Hotel Cost Service.

Hotel Allotment

Shows all hotels and periods with allotments for this room type.

Child Rooms

When you add a room type to a specific hotel, you can override:

• The room name.

• The number and type of beds.

FAQ

1. What is the difference between a base room type and a hotel room type?

Q: What’s the difference? A: A base room type is a shared template. A hotel room type is the hotel-specific version. The hotel version can override name and beds.

2. Why can’t I see my room type in the booking flow?

Q: The room type exists, but it does not show up. Why? A: Check the room Status first. Then check if Internet must be enabled for your channel.

3. When should I use “Is Fictive”?

Q: What is a fictive room type for? A: Use it for virtual configurations. Examples include one-way hotels or internal planning setups.

4. What does “Ignore in Seats vs. Beds” do?

Q: Will it affect availability or sales? A: It only removes the room type from the Seats vs. Beds overview. It does not delete the room type.

5. Can I rename the room without breaking exports?

Q: I want one name in the UI and another in exports. Can I do that? A: Yes. Use Plaintext for the UI name. Use List Text for the export name.

6. Can I change the Room Code later?

Q: Is it safe to change? A: Avoid changes after the room type is in use. It is a unique identifier. Changing it can break references and integrations.