Hotel Contracts

Hotel Contract List

Overview

The Hotel Contract List is the overview screen for hotel contracts. Use it to find contracts fast, check statuses, and open details.

Purpose

Use this page to:

• Track the status of contracts (imported, accepted, rejected)

• Filter and search across hotels and contracts

• Open a contract to review or update it

• Remove contracts you no longer want to keep in the list

Preconditions

Before using the Hotel Contract List, ensure that:

• Contracts are created or imported via the correct process

• Hotels referenced in the contract exist in the system

• The user has appropriate permissions to view, edit, or delete contracts

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Instructions

Accessing the page

Navigate to Hotels → Contract List in the main menu. Some setups label it as Hotel → Hotel Contracts.

Filtering contracts

Use the filters at the top of the list:

• Contract Name

• Hotel Name

• Hotel Code

• Created Date

• Toggle Show Hidden to include hidden contracts

Click Display to apply filters or Clear to reset.

Reading the table

Each row displays:

• Contract Name – Click to open the contract

• Hotel Name – As defined in the system

• Hotel Code – The internal code for identification

• Created Date – When the contract entry was created

• Imported – Whether the contract came from an import

• Created User – Who created the contract entry

• Accepted / Rejected – Review status, if used in your workflow

• Rejected Comment – Reason for rejection, if applicable

• 🗑️ Delete – Removes the contract entry from the list

Deleting a contract removes it from the list. If you need it again, you may need to recreate it or re-import it.

Creating a new contract

Click the Create button in the upper-right corner to initiate a new contract entry.

Screenshot

Below is a visual representation of the Hotel Contract List interface:

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Related pages

• Hotel contract - General

• Rooms – Hotel Contract Configuration

• Periods – Hotel Contract Configuration

• Board Supplements - Hotel Contract Configuration

FAQ

What does “Imported” mean?

It indicates the contract entry was created via an import flow. If it is not imported, it was created manually in Tourpaq.

What do “Accepted” and “Rejected” mean?

They reflect your internal review workflow. Use them to mark contracts as ready for use or needing changes.

Why can’t I find a contract I know exists?

Try these quick checks:

• Clear filters, then click Display

• Search by Hotel Code (usually the most precise)

• Enable Show Hidden

• Confirm you have permissions to view that hotel/contract

What is a “Hidden” contract?

Hidden contracts are excluded from the default list view. Turn on Show Hidden to include them in search results.

Who can create or delete contracts?

It depends on your user role permissions. If you do not see Create or Delete, ask an admin to grant access.