Room Cost Rules

Configure base hotel room cost rules, stay types, filters, and validation steps.

Overview

Room Cost Rules define the base cost your agency pays the hotel. They define how cost is calculated and when it changes.

Purpose

Use Room Cost Rules to keep hotel costs correct across scenarios. Use thresholds to switch cost after a number of rooms are sold.

How it works

• Stay Type (from the Stay Type dropdown):

  • Per Room Per Night

    • The amount is split between passengers in the room.

    • The rule applies per night within the stay period.

    • It can apply on overlapping days within the booking.

  • Per PAX Per Room

    • The amount applies per passenger.

  • Per Room Per Stay

    • The amount is split across passengers and stay days.

    • The rule applies when arrival is inside the stay interval.

• Single Price

  • Adds an extra amount when a room has exactly one passenger.

• Extra Cost Included:

  • Subtracts Extra Cost Included from Price.

  • This happens only when Early Booking or Stay & Pay applies.

Filters Rules can be restricted based on the following conditions:

• Stay start and end dates

• Booking start and end dates

• Room type

Changing Costs Based on Number of Rooms Sold It is possible to adjust room costs dynamically using the Up to rooms and Price2 fields:

• If Up to rooms is set, the system switches to Price2 after the threshold.

Related pages

• Room cost

• Add room cost rule with "Per Room Per Stay" type

• Add room cost rule with "Per Room Per Stay" with a specific stay days value