Allotments per day
Overview
Use Allotments per day to set room availability per date and room type.
It shows what is allocated, booked, and still free.
This is the daily “inventory control” screen for hotels.
Purpose
Use it to:
Allocate a daily number of rooms for each room type.
Define secured and guaranteed allotments with the hotel.
Track how many rooms are already booked and how many remain free.
Adjust daily availability to match contracts, demand, or sales limits.
Avoid overselling by keeping availability accurate.
Daily values typically come from your generated allotment periods. Set those on Hotel allotments.
Fields
Room Type
The room type / category. Example formats: 2/2 + 2B, 1/2-mel10.
Date
The calendar date for which allotment is being defined.
Day
The day of week.
No.
Total rooms allocated for that date.
Secured
The number of secured rooms
Guaranteed
The number of guaranteed rooms
Book
Rooms already booked for that date.
Free
Rooms still available (No. - Book).
Days
The number of days before arrival, the release is executed (only daily releases). The cell is empty if no release rules are defined. The cell is editable, allowing the release days to be ed
R
If the release is executed, the box is checked, and the release can be undone by removing the checkmark.
When a release is undone, edit DAYS with the new deadline and update AR and SR to make rooms available.
AR
The number of allotment rooms released.
Edit AR when a release is undone to adjust the number of rooms moved back.
SR
The number of secured rooms released. Edit SR when a release is undone to adjust the number of rooms moved back.
PAX 1–4
Max rooms by occupancy (1–4 pax).
Min
Minimum stay in nights.
Stay length
Rooms allocated per charter transport, based on selected stay days.
PAX1, PAX2, PAX3, PAX4 – When you hover over these cells, a tooltip appears showing the number of booked rooms for each corresponding PAX category (PAX1, PAX2, PAX3, PAX4).
If a Stop Sale exists for a date, you will see a yellow warning icon next to the room. Stop sales are configured in Stop Sales.
Search with allotment control
Use this search when you need availability split by transport departures.
Functionality
When searching with Allotment Control:
The search is based on departure date.
Results display per transport, with columns for:
RESV (Reserved allotment) – Rooms reserved for that transport.
BOOK – What is already booked on that transport.
The columns together provide a quick overview of remaining availability.
If RESV is empty, no extra transport limit applies. Use 0 to block sales for that transport.
Stay length
Stay length columns reserve rooms for specific trip durations.
When you reserve rooms for a stay length, Tourpaq also reserves multiples of it. Example: reserving 7 days impacts 14 days too.
For the full workflow, see Reserve rooms for stay lengths.
STAY LENGTH (7) – Hover a cell to see reserved, booked, available, and free rooms.
The tooltip for each cell displays detailed reservation data to make it easier to interpret the information behind the cell values.
Value
Explanation
Reserved
The number of rooms reserved for the current stay length. This is the same number shown in the cell, displayed in the tooltip for easier visibility.
Booked
The number of rooms booked with a stay length equal to the current stay length, or a multiple of it.
Available
The number of rooms still available from the total reserved rooms.
Free
The number of rooms that are not reserved for any stay length and are free to book. “Free” indicates that it is possible to reserve additional rooms for this stay length.
Room control status
Each transport displays a control status value that determines how many rooms can be sold:
-1 → No room limit (unlimited sales possible).
0 → No rooms can be sold on this transport.
1+ → The exact maximum number of rooms that can be sold for the specified transport and interval.
Usage notes
This feature is critical for capacity planning and ensuring correct allocation of hotel rooms per flight.
The status values should be monitored regularly, especially during peak booking periods, to avoid overselling.
Adjustments to allotments must be coordinated with both transport and hotel availability.
Search with Stay Lenghts
The Search with Stay Length option is used to filter hotel allotment data based on the selected stay duration.
When Search with Stay Length is used:
The search does not include Transport allotments
Only hotel-related allotments and controls are shown
Results reflect availability based on the defined stay length rules
This helps users focus strictly on hotel availability without mixing transport data into the results.
How to update daily allotments
How to edit releases (manual adjustment)
Use this when you need to override the automated release result for specific dates.
SkiStar Allotment per Day
When a hotel is managed by SkiStar, each hotel represents one house or apartment. Availability is therefore binary per unit.
If the unit is available, allotment is always
1.If the unit is not available, allotment is
0.
FAQ
What’s the difference between No., Secured, and Guaranteed?
No. is what you plan to sell for that date.
Secured is what the hotel commits to allocate.
Guaranteed is what you pay for even if unsold.
Why is Free lower than expected?
Start with the basics: Free = No. - Book.
Then check Stop Sales, releases, and any transport limits.
I can’t sell a room, but Free is positive. Why?
Common causes:
Stop sale on the date. See Stop Sales.
Room is released or release rules limit sales. See Releases.
Transport-level limits in Search with allotment control (status
0or a low number).Minimum stay restrictions (Min).
What does the R column mean?
It indicates release status for that room/date.
Released rooms can behave differently depending on your release setup.
When should I use “Search with allotment control”?
Use it when you need availability per transport departure.
It helps you spot transport-specific limits and stay-length reservations.
Last updated
Was this helpful?