Room cost
Introduction
The Room Cost Rules page is located in Hotel Contract → Room Costs in Tourpaq Office. This functionality defines the base hotel cost structure used during booking cost calculation.
Room Cost Rules are a central component of the Tourpaq pricing architecture. They determine the base hotel cost before other adjustments such as:
Early Booking Cost Discount Rules
Stay and Pay Cost Rules
Hotel Extra Cost Rules
Profit Margin rules
Price List calculations
Because many Tourpaq pricing mechanisms depend on the base hotel cost, Room Cost Rules play an important role in maintaining consistent cost calculations and reliable financial reporting across bookings.
Overview
Room Cost Rules define the base hotel cost conditions per hotel contract. These rules determine how the cost of a room is calculated for bookings depending on specific rule conditions.
Each rule can define:
The hotel to which the cost applies
The stay period for which the cost is valid
The booking period during which the rule applies
The room type affected by the rule
Whether the cost is applied per passenger or per room
During booking creation or recalculation, Tourpaq evaluates the configured Room Cost Rules and determines the correct cost based on the booking details.
Purpose
The purpose of Room Cost Rules is to ensure that hotel costs are calculated consistently across all bookings.
These rules support:
Accurate hotel cost allocation
Reliable profit margin calculations
Consistent pricing across contracts and price lists
Correct financial reporting for hotel bookings
Because other pricing mechanisms operate on top of the base hotel cost, Room Cost Rules act as the foundation of the hotel pricing structure in Tourpaq.
How Room Cost Rules Work
Room Cost Rules determine the base hotel cost using rule conditions.
A rule can target:
A single hotel contract
A departure (stay) date range
A booking date range
A specific room type
All room types within the contract
Costs can be calculated in two ways:
- Per passenger
The cost is applied to each passenger in the room.
Example:
Cost per passenger: 100 Passengers: 2
Total room cost: 200
- Per room
The cost is applied once per room regardless of the number of occupants.
Tourpaq internally distributes the cost across passengers for calculation and reporting purposes.
Testing a Room Cost Rule
Room Cost Rules can be verified using a booking test.
Recommended procedure:
Create a booking using the relevant hotel and room type.
Open the Profit tab in the booking.
Review the hotel cost and profit values.
Use the information icon to view the cost breakdown.
Some values may update after the Total Cost Service recalculates the booking.
The recalculation service runs asynchronously, meaning that cost updates may not appear immediately after modifying a rule.
Important Notes
Certain rule interactions may influence the final calculated cost.
If the calculated cost for a particular day becomes 0, additional discounts cannot reduce the value below zero.
Example:
A Stay 7, Pay 5 rule results in zero cost for two nights. If an Early Booking Discount or other discount is applied to those nights, the cost remains 0 and will not become negative.
This behavior prevents invalid negative hotel cost values.
Partial mind map of Hotel Cost rule interactions
This mind map highlights common interactions between hotel cost rules.
FAQ
Why doesn’t my Room Cost rule apply?
Most misses come from date filters. Check stay dates, booking dates, and room type first.
What’s the difference between Per room and Per passenger?
Per room applies once per room and is split across occupants. Per passenger applies to each passenger individually.
Why did the price list not update after I changed a rule?
Rule edits do not trigger recalculation jobs automatically. Price list updates can take up to 30 minutes.
Why do I see the hotel cost as one value in Profit?
The Profit tab shows a single total by default. Use the info icon for the detailed breakdown.
What does Extra Cost Included do?
It reduces the base Price value. It only applies when EB or S&P cost applies.
Why is my Early Booking rule with Board not applied?
All passengers in the same room must have the same board type. Mixed board types will not match board-filtered rules.
Can Early Booking and Stay & Pay combine?
Yes, if the relevant “combine” checkbox is enabled in the rule. Otherwise, one discount can override the other.
What happens if a day becomes 0 cost due to discounts?
Cost will never go below 0. Additional discounts keep it at 0.
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