Editable releases in Allotment per Day

Overview

Allotment per Day lets you override hotel release values per room and date.

Use it when release deadlines change late, or when a release must be undone.

Purpose

Use editable releases to:

• Change the DAYS value per date (release deadline).

• Undo a release by unchecking R.

• Restore rooms (fully or partially) using AR and SR.

• Override contract-level release settings for specific dates.

This is operational tooling. It avoids changing the underlying contract.

Fields

The screen is divided into three main areas:

1. Search and control area (top)

2. Allotment table (center)

3. Release columns (grouped inside the table)

1. Search and control area

• Period: Date range shown in the table.

• Room Type: Filter by one room type. Leave blank for all.

• Week Days: Optional weekday filter.

• Search: Loads allotment data for the selected filters.

• Search with Stay Length: Applies stay-length logic. This search does not include transports.

• Search with Allotment Control: Includes full allotment control logic and includes transports.

• Display Names: Toggles between internal codes and readable names.

• Save: Saves changes.

• Cancel: Discards unsaved changes.

• Allotment History: Opens the change log for this hotel and period.

2. Allotment table – common columns

These columns are standard availability data:

• Room Type: Room category for the row.

• Date: Arrival date.

• Day: Day of week.

• No.: Total rooms allocated for that date.

• Secured: Secured rooms. Not automatically released.

• Guaranteed: Rooms you pay for, regardless of sales.

• Book: Rooms already booked.

• Free: Rooms available to sell.

3. RELEASE section

The RELEASE header groups all release-related columns.

These columns have a grey background to separate them from availability data.

Release handling here applies to daily releases only.

Field reference (release columns)

DAYS: Days before arrival when the release is executed.

• Initial value comes from the Release rule in the contract

• Editable if a release rule exists

• Empty and not editable if no release rule is defined

• Can be changed to extend or shorten the release deadline

R: Release executed flag.

• Checked: the release is executed

• Unchecked: the release is not executed or has been undone

• Unchecking undoes the release and makes AR and SR editable

AR (Allotment Released): Number of allotment rooms released.

• Filled automatically when a release is executed

• Editable only when undoing a release

• Controls how many allotment rooms are restored

SR (Secured Released): Number of secured rooms released.

• Filled automatically when a release is executed

• Editable only when undoing a release

• Controls how many secured rooms are restored

PAX1–PAX4: Max rooms by occupancy (1–4 pax).

• Used for pax-based control and limits per room.

MIN: Minimum stay (nights).

How to work with releases

Execute a release

1. Ensure DAYS has the correct value.

2. Wait for the automated daily release to run. See Hotel release - Reporting.

3. Confirm the R checkbox becomes checked.

4. Confirm AR and SR are filled with released values.

Release logic

• When a release is executed, the system stores how many allotment and secured rooms were released

• When a release is revoked:

  • Rooms are restored by default

  • AR and SR become editable to allow partial restoration

• Allotment per Day values override the release defined in the contract

Undo a release

1. Uncheck R.

2. Edit DAYS if you need a new release deadline.

3. Adjust AR and SR to control how many rooms to restore.

4. Click Save.

By default, undoing a release restores all released rooms unless adjusted.

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Bulk updates (Change Value tool)

The Change Value tool can be used to:

• Edit DAYS for multiple rows

• Uncheck R for multiple rows

• Adjust AR and SR for multiple rows

This is useful when correcting releases across many dates or room types.

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Activity log

All changes made to release data in Allotment per Day are logged.

• Activity name: Release update

• Includes changes to DAYS, R, AR, and SR

• Used for auditing and troubleshooting

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Permissions

Release columns are visible and editable only if the user or supplier has:

• Access to Allotment per Day

• Access to Release management

Without both rights, release data is hidden or read-only.

FAQ

Why is DAYS empty or not editable?

There is no release rule on the contract for that room/date.

In that case, Tourpaq has nothing to override at day level.

What happens when I uncheck R?

You undo the release for that room/date.

Tourpaq restores rooms by default.

You can then fine-tune the restoration using AR and SR.

Can I restore only some rooms after undoing a release?

Yes.

Uncheck R, then edit AR and SR to restore a partial amount.

Does editing releases change the hotel contract?

No.

It only overrides release values per day in Allotment per Day.

Why can’t I see the release columns?

Your user (or supplier login) lacks one of these permissions:

• Allotment per Day

• Release management