Actions - Hotel Contract Configurations

Purpose

The Actions tab allows administrators to perform contract-level bulk actions such as reimporting specific data sections, sharing contract content, or syncing selective data from external sources. It improves workflow efficiency by reducing the need to update each tab manually.

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Preconditions

• A contract must be saved and assigned to a supplier.

• The contract must be eligible for import

• The user must have access rights to hotel contract administration and importing.

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Interface Sections

Import Tab

Displays a checklist of available sections that can be reimported:

Section	Description
Hotel Allotment	Reimports allotments for each period and room type.
Room Cost	Updates room cost per period.
Stay And Pay	Syncs special deals such as “Stay 7, Pay 6”.
Early Booking	Reimports early booking discount rules.
Cut Down Hotel Allotment	Applies reductions to pre-defined allotments.
Extra Bed Cost	Syncs prices for additional beds.
Extra Cost Rule	Reimports optional extras like airport pickup or minibar fees.
Release	Updates release periods (e.g., minimum lead time before booking).
Board Supplements	Imports supplements like Half Board or Full Board.
Gala Dinner	Reimport Gala Dinner
Deposits	Imports deposit payment structure.
Facilities	Imports facilities (e.g., Wi-Fi, Pool, Parking).

Button: 🔁 Reimport Hotel Contract – Triggers the reimport for selected data types.

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Related Workflows

• Initial Import: When a new hotel contract is added and the import from an external file (XML, XLSX, or API) is performed.

• Data Correction: When adjustments are made to the source system and you want to sync those updates into the hotel contract without full deletion/reimport.

• Partial Update: After a new season is added, only room costs or allotments may be updated using this screen.

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Notes

• This functionality does not delete data that is not selected. It only updates/replaces selected sections.

• Always verify results after reimport, especially in the Rooms, Periods, and Costs tabs.

• A confirmation will appear if unsaved changes exist on the contract.

Shere Tab

• Export Hotel contract (PDF) - Allow to export the contract

• Send Email - Offer the possibility to send created contract to supplier and also as many emails address you want. The supplier has the possibility to accept or reject hotel contract.

To be able to use this function is required to create an email template for Hotel Contract, otherwise an warning will be displayed.