Periods – Hotel Contract Configuration

Purpose

The Periods tab is where you define the stay intervals (start/end dates) and configure the room pricing and availability rules that apply for each specific time frame. It is essential for implementing seasonal pricing and allocation changes.

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Screenshot

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Preconditions

• Room types must be defined in the Rooms tab.

• Board types (AI, BB, etc.) should be configured in advance.

• Ensure you are aware of any supplier guarantee requirements or minimum stay conditions.

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Instructions – Fields and Definitions

Field	Description
Start Date / End Date	Defines the contract validity period. Multiple periods can be added for seasonal pricing.
R	Realese days
CD	Checkbox to activate cut down allotment
➕ Add Interval	Adds a new interval for the selected period.
🗑️ Trash Icon (on period)	Deletes the entire period.
🗑️ Trash Icon (on row)	Deletes a specific interval.
Room Code	Pulled from the Rooms tab; defines which room the row refers to.
Board	Select the applicable board for this room/period.
Allotments	Number of rooms available for sale.
Guarantee	Number of guaranteed rooms the agency commits to sell.
Secured	Number of secured rooms.
Min Stay	Minimum number of nights required.
Cost	Cost price for the room under the specified board.
Single Cost	The cost for the room with only a single pax, as a supplement to the room cost
SP%	Indicates whether the cost is percentage on top of the room cost
Stay Type	Defines if the cost is Per Pax, Per Room, or Per Pax Per Night.
Tr. Length	Transport length reference (e.g., 5d = 5 days).
Add new period	Used to create a new period

Notes (for internal use)

Overview

The Notes field within Hotel Contract Periods allows company administrators to record internal comments contract period. These notes are visible only within the Tourpaq Office system and are not shared with hotel suppliers or external partners.

Purpose

The Notes feature is designed to:

• Provide internal context or reminders regarding specific contract periods.

• Help colleagues and administrators track changes and maintain consistency in contract management.

Field Explanation

• Notes (Internal Use Only) – A free-text field where the administrator can enter comments, clarifications, or reminders related to the hotel contract period.

  • Visibility: Notes are strictly internal.

  • Format: Free text, no character limit (though concise entries are recommended).

Instructions for Use

1. Go to Hotel Contract → Periods.

2. Locate the Notes (Internal Use) field.

3. Enter the required comments or reminders (e.g., “Supplier agreed to flexible release rules during peak season”).

4. Save the contract period. The note will now be stored internally and accessible to other administrators.