Hotel contract - General

Overview

The Edit Hotel Contract page allows users to input, review, and configure details related to a hotel agreement. This is where all terms, periods, pricing rules, and extras are defined for a specific hotel contract.

Purpose

To define the operational parameters of a hotel partnership, including:

• General hotel and contract information

• Room definitions

• Contract validity periods

• Supplement and discount rules

• Additional costs and services

Preconditions

Before editing or creating a contract:

• The hotel and supplier should already exist in the system, or be created during this process

• The user must have editing rights

• Key contract information (creditor, contract type, and validity dates) should be available

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Tabs Available

• General: Hotel and contract information (default active tab)

• Rooms, Periods: Define room types and contract periods

• Additional tabs: Board Supplements, Extra Beds, Early Booking, Stay and Pay, etc., allow detailed rule setting

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Instructions – General Tab

Hotel Section (Left Panel)

• Hotel: Select an existing hotel or choose Create new

• Name: Hotel name as displayed internally

• Address, Phone, Email, Release Email: Contact details

• Resort: Select destination area

• Stars: Hotel star rating

• Supplier: Associated supplier account

• Code: Internal hotel code

• Web: Optional web link

Contract Section (Right Panel)

• Name: Contract name (usually mirrors hotel name)

• Creditor: Select financial creditor from list

• Date Start / End: Contract validity period

• Contract Type: Choose the appropriate type (e.g., allotment, guarantee)

• Child Price Age: Age range for child pricing

• Child Ages for Extra Beds: Age range eligible for extra bed discounts

• Auto Billing: Check if automatic invoicing applies

• Combine E.B. with S&P: Combine Early Booking discount with Stay & Pay logic