Rules - Hotel Contract Configuration

Overview

Use the Rules tab to attach contractual conditions to a hotel contract.

Rules typically cover booking constraints, supplier policies, and other terms that do not belong in pricing or availability.

Use Rules for reusable contract terms. Use Remarks for one-off text printed in the Contract PDF.

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Screenshot

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Preconditions

• The hotel contract exists and is open for editing.

• The rule definitions are available in Hotel → Hotel Contract Rules.

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Structure

The tab has two areas:

• Overview: Shows the rules already attached to the contract.

  • No: Line number.

  • Type: Rule category (for example General Condition or Remarks).

  • Rule Text: The full text of the rule.

• Edit: Add, remove, or update rules for this contract.

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How to add rules

1

Maintain the rule definitions

Go to Hotel → Hotel Contract Rules.

Create a new rule or update an existing one.

2

Attach the rule to the contract

Open the hotel contract.

Go to Rules.

Add the rule and save the contract.

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Tips

• Keep rule text short and specific.

• Use consistent Type values. It helps sorting and review.

• Review rules before you export or share contract documents.

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Related workflows

• Remarks - Hotel Contract Configuration: Add printable text to the Contract PDF.

• Hotel contract - General: Create and manage the contract header.

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FAQ

What’s the difference between Rules and Remarks? Use Rules for contract terms you want to maintain as rules. Use Remarks for optional free text that prints in the Contract PDF.

Can I add more than one rule to a contract? Yes. Add as many rules as needed.

Where do I create and edit rule texts? Use Hotel → Hotel Contract Rules to maintain the rule definitions.

If I update a rule definition, does it change existing contracts? It can. If the same rule is reused, updates may show everywhere it’s used. If you need contract-specific wording, create a separate rule.