Rooms – Hotel Contract Configuration
Purpose
The Rooms tab allows you to define and configure the room types included in the contract. This step is crucial for ensuring correct price application, occupancy handling, and room categorization during booking.
Screenshot
Instructions – Fields and Actions
Room Type Code
Internal system code for the room type (e.g., 2V+1B for 2 adults + 1 bed). Options include creating new, overriding existing, or importing from a hotel.
Parent Room
Used to group variations of rooms under a base category. Select the parent room if this is a derivative room type.
List Text Name
Name displayed in dropdowns and public-facing lists (e.g., "Dbl room (2-4 Pers.)").
Name
Internal reference name, often used in supplier communication.
Cost Beds
Number of beds priced by default (core occupancy).
Cost Extra Beds
Number of extra beds priced separately.
Minimum / Maximum
Minimum and maximum occupancy allowed for this room type.
Max Extra
Maximum number of extra adults allowed.
Max Extra Child
Maximum number of children allowed in addition to base occupancy.
Buttons and Actions
Override existing base room: Replaces an existing room type in the base configuration.
Add new room type from existing: Add a room type from one that are already exist.
Add new room type from hotel: Pulls room definitions directly from the hotel record (if available).
🗑️ Delete icon: Removes a room entry from the current contract.
Related Workflows
Contract Periods Tab: Room types defined here are required before applying period-based pricing.
Board Supplements / Extra Beds: Room configuration impacts which supplements apply and how many beds can be added.
Booking Process: Room types and constraints (min/max) directly affect room availability, auto-matching with passenger count during booking.
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