Add room cost rule with "Per Room Per Stay" with a specific stay days value

Overview

This page shows how to create a Per Room Per Stay room cost rule that only applies to a specific stay length.

You will also test both outcomes:

• A booking where the stay length matches the rule.

• A booking where the stay length does not match the rule.

Purpose

Use this workflow to:

• Ensure the rule applies only when the stay length matches Stay Days No.

• Verify that the cost line appears in Profit → Hotel Cost when it should.

• Verify that the cost line is not added when the stay length does not match.

This protects your margins and supplier costs from bad rule matches.

Preconditions

Before you start:

• You have access to the Hotel and Booking modules.

• You have permission to create and edit room cost rules.

• You have a test setup where you can create bookings with different stay lengths.

Per Room Per Stay is a fixed cost per stay.

Tourpaq can still split the value across stay days internally for allocation and reporting.

Create and test a rule with Stay Days No

1

Open the hotel

1. Go to Hotel → Hotels.

2. Select the hotel you want to test.

3. Open Room Costs.

2

Create the room cost rule

1. Click Create (or +).

2. Fill the rule fields your setup requires, for example:

   • Cost value and currency

   • Validity period (start/end)

   • Room type

   • Transport interval (if used in your setup)

3. Set Stay Type to Per Room Per Stay.

When you select Per Room Per Stay, Stay Days No becomes available.

3

Set the stay-length filter

1. In Stay Days No, enter a value (example: 5).

2. Click the Save icon.

The rule now matches only bookings with this exact stay length.

4

Test: booking where the stay length matches

1. Create a new booking that matches the Stay Days No value.

2. Confirm the booking status is OK.

3. Open Profit → Hotel Cost.

4. Verify there is a Room Cost line.

Note: the value may look divided by days in the cost view.

5

Test: booking where the stay length does not match

1. Go back to the hotel’s Room Costs.

2. Edit the same rule.

3. Change Stay Days No to a different value.

4. Click the Save icon.

5. Create a new booking with a stay length that does not match the updated value.

6. Open Profit → Hotel Cost.

7. Verify there is no Room Cost line.

Key fields and behavior

• Stay Type

  • Controls the calculation basis.

  • Per Room Per Stay is one fixed cost for the whole stay.

• Stay Days No

  • Adds an exact stay-length requirement.

  • If it is set to 5, only 5-day stays match.

• Room Cost line (Profit → Hotel Cost)

  • Appears only when the rule matches the booking.

  • May be distributed across stay days internally.

Troubleshooting

If the cost does not show up:

• Check the rule’s validity period.

• Check room type and transport interval filters.

• Verify the booking stay length matches Stay Days No exactly.

• If you edited the rule after creating the booking, create a new test booking.

FAQ

What does Stay Days No measure?

It is the stay length your setup uses for matching.

In most setups, it follows the booking’s arrival/departure interval.

If you are unsure, confirm by creating a booking and checking which stay length it reports.

Why does a per-stay cost look like a per-day value in Hotel Cost?

Tourpaq can distribute a per-stay value across days internally.

This supports allocation, reporting, and totals.

Does changing the rule update existing bookings?

Usually no.

Test changes on a new booking unless your process explicitly recalculates costs.

Can I support multiple stay lengths?

Yes.

Create one rule per stay length and set Stay Days No on each rule.

The booking is OK, but there is no Room Cost line. Why?

Most misses are caused by filters.

Re-check:

• validity period

• room type

• transport interval

• Stay Days No match

Related pages

• Add room cost rule with "Per Room Per Stay" type

• Room cost