Departures

Overview

Departures (under Real Transports) shows every planned departure for a specific real transport.

Each row is one departure. It includes the date, times, airline, flight number, seats, prices, and status.

You can edit one row at a time. You can also update many rows at once.

Purpose

Use this page to keep departures correct and up to date.

This helps your bookings match what the supplier will actually operate.

Before you start

Make sure these are in place:

• The Real Transport is created and linked to a Transport Rule.

• The Airline and Transport Supplier exist in the system.

• You have confirmed times, seats, and prices with the supplier.

View departures

1. Open Transports → Real Transports → Departures.

2. Review the list for the selected real transport.

3. Turn on Show Older if you also need past departures.

Page layout

Filters and tools

Use these filters at the top of the page:

• Date / End – Choose the date range to display.

• Week Days – Filter by day of the week (you can pick more than one).

• Flight No – Search by flight number.

• Show Older – Include departures from the past.

• Clear – Reset all filters.

• Run – Apply the filters.

Buttons and actions

• Create – Opens a new line to create a departure manually.

• Send Flight Change – Sends updated flight details to connected systems. It also saves your edits.

• Queue Flight Change – Saves your edits and puts the change in a queue for later processing.

Select rows (row selector)

Located on the left of the table.

• You can select one, many, or all departures.

• The header shows “N of M selected”.

• Select All selects all rows in the current result set.

Row selection is required for:

• Updating many rows at once

• Running the Change Value tool

• Sending or queueing flight changes

Change Value tool (update many rows)

Use Change Value when you need the same change on several departures.

Available options

• Column: Choose which column to update

• Operation: Add, subtract, or replace

• Value: Numerical or text, depending on the field

• Press Run to apply the change to all selected rows

Examples

• Add +10 to PR Seat

• Replace Airline with “Airseven”

• Subtract 5 minutes from Departure Time

Some columns do not support Change Value. Those fields must be edited per row.

Table columns

These are the most common columns on this page.

Column	Description
Departure	The planned departure date
Flight Change Type	Option for selecting a predefined flight change scenario
Day	Weekday of the departure
Departure Time	Planned time of departure
Arrival Time	Planned time of arrival
Airline	Airline operating the flight
Flight No	Flight number (editable)
Transport Supplier	Supplier configuration
Seats	Total seats on the departure. Allotment seats = Seats − (Guaranteed + Pro Rate).
Allotment (seats)	Seats available as allotment seats
Guaranteed (seats)	Seats you have guaranteed with the supplier
Pro Rate (seats)	Seats handled as pro rate seats
Allotment cost	Cost per allotment seat
Guaranteed cost	Cost per guaranteed seat
Pro Rate cost	Cost per pro rate seat
Tax	Tax amount per passenger
Base cost	If a base cost is specified, it will be used as the transport cost when calculating the price in the price list. The load factor will not impact the base cost. Note: The transport cost used in a booking is the actual cost of a seat (calculated based on the load factor, etc.).
Load Factor (%)	Expected percentage of seats that will be filled
Booked	Number of booked passengers
PNR	Booking reference (PNR), if used for this departure
Booked Attached	If enabled, the departure is linked to the parent transport
Stop Sale	If checked, then the departure is no longer available for sale. Existing bookings on the departure are not affected.

You can edit most fields directly in the table. Some fields may be locked.

Sorting

Columns marked as sortable can be clicked to reorder departures:

• Ascending

• Descending

Useful for:

• Grouping by airline

• Sorting by date

• Finding high load factor departures

Create departures

1. Click Create to add a new departure.

2. Fill in the fields below. Fields marked with * are required.

   • Type – Select Daily or Weekly.

   

   • Frequency

     • If Daily: set Every N days.

     • If Weekly: set Every N weeks, then select the weekday(s).

   • Period – Set the date period you want to create departures for.

   • Seats and pricing

     • Guaranteed seats * – Number of guaranteed seats.

     • Guaranteed seat cost * – Cost per guaranteed seat.

     • Allotment seats – Number of allotment seats.

     • Allotment seat cost – Cost per allotment seat.

   • Flight info

     • Airline – Airline operating the flight.

     • Flight no * – Flight number.

     • Transport Supplier – The supplier responsible for the transport.

     • Departure / Arrival Time – Planned take-off and landing times.

     • Add days – Add days to the arrival date (for overnight flights).

     • Class – Travel class, if used.

     • Departure time UTC icon – Shows the UTC times and flight time.

3. Click Save to store the departure.

FAQ

What is the difference between “Send Flight Change” and “Queue Flight Change”?

Send Flight Change sends the update right away.

Queue Flight Change saves the update and sends it later.

What does “Stop Sale” do?

It blocks the departure, is no longer available for sale

It does not cancel existing bookings.

How do I update many departures at once?

Select the rows you want to change.

Then use Change Value to apply one change to all selected rows.

Why can’t I edit some fields?

Some fields may be calculated or controlled by other settings.

If a field is locked, edit the related setup instead.

What does “Add days” mean?

It shifts the arrival date forward by the number of days you enter.

Use it for overnight flights where arrival is the next day.