How to set autobilling for handling

Overview

Autobilling for Handling enables automatic generation of invoices related to handling services provided by suppliers. The configuration is managed within the supplier’s profile and determines whether handling charges are invoiced separately or included within the hotel’s invoice.

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Purpose

This setup ensures that handling costs are invoiced according to supplier agreements and accounting preferences. It provides flexibility to:

• Automatically bill handling services using their own schedule, or

• Combine handling charges with the hotel’s main invoice.

How It Works

When Automatic Billing is enabled in the supplier’s handling configuration, Tourpaq:

1. Uses the selected creditor to generate invoices.

2. Applies the configured account debit and schedule (daily, weekly, monthly, or days after).

3. Determines whether handling should be invoiced separately or included in the hotel invoice based on the Add Own Schedule setting.

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Instructions

Configure Handling Autobilling

Step	Action
1. Access Supplier Settings	Navigate to Users → Suppliers and select the desired supplier.
2. Open Handling Section	Scroll to the Handling tab in the supplier profile.
3. Select a Creditor	Choose the creditor to whom invoices for handling will be issued.
4. Set Account Debit	Enter the account debit number to be displayed on the invoice.
5. Define Schedule	Choose the billing frequency: Daily, Weekly, Monthly, or Days After.
6. Determine Invoice Behavior	- Add Own Schedule (Checked): Handling is invoiced separately. - Add Own Schedule (Unchecked): Handling is included in the hotel invoice.
7. Save Configuration	Click Save to apply the autobilling settings.

Add a Handling Price

Step	Action
1. Go to New Price	Open the New Price section for handling.
2. Set Arrival Date	Define the date of arrival for which the handling price applies.
3. Define Booking Dates	Enter the applicable booking date range.
4. Enter Price	Specify the handling price.
5. Set Age Range (Optional)	Define Start Age and End Age if handling is age-specific.
6. Save Price	Click Save Price, then Save to confirm.

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Result

Once configured, the system automatically generates handling invoices according to the defined creditor, schedule, and billing behavior. This ensures accurate, timely, and supplier-specific handling invoicing within Tourpaq.