How to set autobilling for discounts/supplements
Enable Autobilling for discounts and supplements in Tourpaq Office. Link a creditor, set department/account codes, choose an invoice schedule, and generate separate supplier invoices automatically.
Overview
This page explains how to configure Autobilling for discounts and supplements so that the system automatically includes them in supplier invoicing when they apply to bookings.
Discounts and supplements adjust the net price of bookings. They can be invoiced:
together with related services (hotel, extras, transfers), or
as separate billing items, depending on configuration.
Autobilling ensures consistent invoicing of all applied pricing adjustments.
Purpose
The purpose of this configuration is to:
Automate the invoicing process for discounts and supplements applied to bookings.
Allow financial departments to track and reconcile these adjustments with suppliers efficiently.
Maintain consistency with the same autobilling principles used for hotels and extras.
By enabling autobilling, the system ensures that every discount or supplement is invoiced automatically, according to its defined billing frequency.
Prerequisites
Before configuring Autobilling for discounts and supplements:
Autobilling services must be active (IGS, etc.)
A valid Creditor must be configured
Pricing rules including discounts/supplements must exist
Booking flow must include the applicable pricing adjustments
Email templates for invoices must be configured
Configuration
1 Access
Navigate to: Pricing → Discounts & Supplements → Main Tab
2 Enable Autobilling
In the discount or supplement configuration:
Enable Autobilling
Select associated Creditor
Define Schedule
Set required accounting codes
3 Required Fields
Automatic Billing
Enables invoice generation
Activates Autobilling for this pricing item
Creditor
Supplier receiving invoices
Determines invoice recipient
Schedule
Timing of invoice runs
Controls batching frequency
Account Debit
Financial account reference
Used in exports and reporting
Department Code
Internal financial grouping
Helps categorization
Apply With Related Entity
Determines grouping
Controls whether discount/supplement is combined with service invoice or billed separately
System Behavior
1 Invoice Inclusion Logic
Once enabled, discounts and supplements are included automatically in invoices according to the configuration:
If “Apply With Related Entity” is enabled:
the discount or supplement is included on the invoice for the related service (hotel, extra, transfer, etc.)
If disabled:
a separate invoice item or separate invoice may be generated for the pricing adjustment
2 Data Source
Values used in invoice calculations are taken from:
the booking’s applied pricing (discount/supplement value)
the pricing rule definitions
cost configuration (if applicable)
3 Timing
Invoices for discounts and supplements are generated on the schedule defined in the configuration. The frequency depends on system settings (e.g., hourly, daily) and cannot be manually triggered outside those schedules.
4 Regeneration Behavior
When an invoice is regenerated:
updated pricing adjustments are re‑evaluated
changes in discount or supplement value are applied retroactively
invoice lines may be added or removed
Example Scenario
Example 1 – Combined Billing
Configuration:
Discount: Early Booking
Apply With Related Entity: Enabled
Flow:
Booking includes an early booking discount
Price adjustment is applied during pricing
Autobilling runs on schedule
Discount is included in related service invoice
Result:
hotel invoice includes discount amount
Example 2 – Separate Billing
Configuration:
Supplement: Late Check‑in Fee
Apply With Related Entity: Disabled
Flow:
Booking includes supplement
System runs Autobilling
System generates a separate invoice for the supplement
Result:
supplement appears on its own financial document
Edge Cases
If No Creditor is set: discount/supplement will not be invoiced
If Schedule is missing or paused: no invoices are generated
If Discount/Supplement values change after invoice generation: regeneration updates invoice values
If Related entity configuration changes: invoice grouping may differ after regeneration
Troubleshooting
Discounts not appearing on invoices
“Apply With Related Entity” disabled or missing
Check configuration
Supplements not invoiced
Creditor not set
Assign appropriate creditor
Separate invoices not created
Schedule not configured
Define schedule
Wrong financial values
Pricing rules outdated
Review pricing rule setup
Related Pages
Autobilling
How to Create a Creditor
How to Set Autobilling for Hotels
How to Set Autobilling for Extras
Pricing Rules
Finance → Invoices
FAQ
Do I need to enable Autobilling per discount/supplement? Yes. Autobilling is configured per discount or supplement. Enable Automatic Billing on each item that should generate supplier invoices.
Why is the creditor mandatory? Autobilling needs a creditor to know who the invoice is issued to, which currency to use, and how to export to accounting. Create and link a creditor first: How to create a creditor.
Where can I see the generated invoices? In Finance → Invoice. See Invoice.
When are invoices generated? Based on the schedule you select (daily/weekly/monthly/days after). The exact runtime depends on your scheduled job setup (often overnight).
Does this create separate invoices? Yes. Each discount or supplement can create its own invoice based on its schedule and creditor setup.
Autobilling is enabled, but no invoice is created. What should I check? Confirm 1) a Creditor is selected, 2) Automatic Billing is enabled, and 3) the discount/supplement is actually used on bookings in the period. Then check Finance → Invoice with creditor/date filters.
How does supplier approval work? If your Autobilling flow uses approvals, suppliers receive an email link to approve or reject invoices. See Autobilling.
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