How to set autobilling for discounts/supplements
Overview
Autobilling for Discounts and Supplements automates the generation of invoices for additional charges or reductions applied to bookings. Each discount or supplement can be configured to bill independently according to its own schedule, ensuring accurate and transparent supplier invoicing.
Purpose
The purpose of this configuration is to:
Automate the invoicing process for discounts and supplements applied to bookings.
Allow financial departments to track and reconcile these adjustments with suppliers efficiently.
Maintain consistency with the same autobilling principles used for hotels and extras.
By enabling autobilling, the system ensures that every discount or supplement is invoiced automatically, according to its defined billing frequency.
How It Works
When autobilling is activated for a discount or supplement, the system:
Uses the configured creditor to generate the invoice.
Applies the specified department and account debit codes to the invoice.
Follows the defined billing schedule (daily, weekly, monthly, or days after service).
Creates a separate invoice for each discount or supplement using its dedicated schedule.
If autobilling is disabled, no automatic invoices are generated, and the discount/supplement remains unbilled until manual processing.
Instructions
Access Configuration
Navigate to: Discounts / Supplements → Automatic Billing section
Configure Autobilling Settings
Field
Description
Department Code
Enter the department code to be shown on the invoice.
Account Debit
Specify the account debit number that should appear on the invoice.
Creditor
Select the creditor to whom the invoice will be issued. This field is mandatory for autobilling.
Automatic Billing
(Checkbox) Activate this option to enable automatic invoicing for the discount or supplement.
Schedule
Choose how often invoices are generated: Daily, Weekly, Monthly, or Days After (same as hotels and extras). Using a dedicated schedule ensures a separate invoice for this discount or supplement.
Save Configuration
Click Save to apply and activate autobilling for the selected discount or supplement.
Result
Once configured:
The system automatically generates and sends invoices to the selected creditor according to the chosen schedule.
Each discount or supplement is invoiced independently, ensuring accurate supplier settlements and financial transparency.
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