Creditor invoices

The Creditor Invoice feature in Tourpaq allows you to configure invoicing schedules and manage invoice statuses for hotels, extras, supplements, and handling fees.

Setting Invoice Schedules

You can create schedules for:

• Hotels

• Hotels (Before Arrival)

• Extras

• Supplements

• Handling

Steps to Add a Schedule

1. Click Add New Schedule.

2. Select the interval:

   • Daily

   • Weekly – select the day of the week.

   • Monthly – select the day of the month.

   • Days After – specify the number of days after a certain event (e.g., departure).

3. Select the hotel (or relevant item).

4. Click Save.

Repeat these steps to set up each schedule type. You can add multiple schedules by:

• Clicking Add New Schedule.

• Choosing another schedule type and hotel.

• Saving after all schedules are configured.

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Invoice Statuses

Invoices can have the following statuses:

• Pending – Automatically assigned after the invoice is generated.

• Approved – Set when the creditor approves the invoice.

• Paid – Set when the approved invoice is marked as paid.

• Regenerated – The invoice has been recreated (e.g., after corrections).

• Archived – The invoice has been archived.

• Rejected – The creditor has declined the invoice.

• Deleted – The invoice has been removed.

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Status Flow Examples

• Pending → Approved → Paid → Regenerated

• Pending → Approved → Regenerated

• Pending → Rejected → Regenerated

• Pending → Deleted

• Pending → Regenerated

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Regenerating an Invoice

To regenerate an invoice:

1. Go to Finance > Invoice Listing.

2. Select the invoice to regenerate.

3. Click the Regenerate button.

4. Confirm by clicking OK. The invoice will be regenerated and available in the list.