How to create a creditor

To use the Autobilling feature in Tourpaq, a creditor must first be created in the system. This ensures that invoices can be correctly generated, sent, and exported for accounting purposes.

Steps to Create a Creditor

1. Navigate to: Users > Creditors

2. Click: Create

3. Fill in the following fields:

   • Creditor Name: The full name of the creditor or supplier.

   • Creditor Email: The email address where autogenerated invoices will be sent.

   • SWIFT Code: Used for international bank transactions.

   • IBAN Number: The creditor’s bank account number in IBAN format.

   • Account Credit: The accounting system’s account number associated with this creditor. This is used in the accounting system export file to show where the invoice total will be transferred.

   • Creditor Number: Automatically generated by the system.

   • Currency: The currency used to register costs for this creditor.

     Note: All related items (e.g., hotels, extras) linked to this creditor will use this currency.

   • Automatic Invoicing (Checkbox): Enable this if invoices should be generated automatically.

   • Approval Interval (Days): Number of days the creditor has to approve or reject the invoice after generation.

   • Payment Days: Number of days the creditor has to pay the invoice after approval (e.g., 3 days).

   • Send Invoices as PDF (Checkbox): Enable if invoices should be emailed as PDF attachments.

   • Postcode: Creditor’s postal code.

   • Country: Country of the creditor.

   • Address: Full mailing address.

   • Payment Terms: Internal comment or note that will be shown to the creditor on the invoice.

4. Click: Save

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Once saved, the creditor is ready to be linked to cost items (hotels, extras, etc.), and invoices can be generated and sent according to the defined settings.