View all bookings
Search and filter every booking across your brands from a single, flexible list.
Overview
View All Bookings is the main list view within the All Bookings page. It is where you apply filters, run your search, and get a matching list of bookings to work with. Every other feature in the All Bookings section — Statistics, Totals, Saved Views — is built on top of the filter set you configure here.
Think of it as your search engine for bookings. The more precisely you filter, the more focused and useful your results will be.
Purpose
Use View All Bookings to:
Locate a specific booking by number, customer name, hotel, transport, or any combination of criteria
Build a filtered dataset that drives the Statistics and Totals views
Save recurring filter combinations as named views for daily use
Browse and open bookings directly from the results list
Preconditions
Before using View All Bookings, ensure the following:
You are logged in with a user role that has access to the Booking module
At least one Brand is selected — no results will load without a Brand
Date range filters are always used as pairs — both a
Fromand aTodate must be filled in together. Leaving one half of a pair empty will not return the expected results
If no results appear after clicking Display, the first thing to check is whether a Brand has been selected and whether all date pairs are complete.
How to Use View All Bookings
Step 1 — Open the page
Go to Booking → All Bookings in the left sidebar.
Step 2 — Select a Brand
In the Brands filter, choose one or more Brands you want to search within. This step is mandatory.
Step 3 — Apply your filters
Set only the filters you need. You do not have to fill in every field — use the minimum set that narrows down your results to what you are looking for.
Common filter combinations:
A specific booking
Booking No. only
All bookings created today
Click Today's Bookings shortcut
All departures next week
Departure Period (From + To)
All bookings for a hotel
Hotels filter
Bookings by a specific agent
Owners filter
All cancelled bookings in a period
Status = Cancelled + Booking Period
Use More Filters to reveal additional filter options not shown by default.
Step 4 — Click Display
Click Display to run the search. The results table loads with all bookings matching your criteria. The statistics bar at the bottom of the page immediately shows summary totals for the filtered set.
Step 5 — Work with the results
From the results table you can:
Click any Booking No. to open that booking in full detail
Click any column header to sort the list ascending or descending
Use the column selector (⋮) on the right side of the table header to show or hide columns
Navigate between pages using the pagination controls at the bottom
Proceed to Statistics or Totals for deeper analysis of the filtered set
Step 6 — Save a View (optional)
If you run the same filter combination regularly, save it for reuse:
Set your filters and click Display
Click Save View in the toolbar
Enter a descriptive name (e.g.
This Week's Departures,Brand DK — Hotel X) and confirm
The saved view will appear as a quick-access shortcut each time you open All Bookings.
Step 7 — Manage Saved Views
To rename or delete an existing saved view:
In the views bar, click the three dots (⋯) button to open Manage Views
In the dialog that opens:
Rename a view by editing its name in the text field
Delete a view by clicking the trash can icon on its row
Use Multiple delete to remove several views at once
Click Save to apply your changes
Field Reference
Filter Fields
Brands
One or more Brands to search within
Required — no results without a Brand
Booking Start & End Date
Date range when the booking was created
Must be used as a pair
Departure Date From & To
Date range for the outbound travel date
Must be used as a pair
Arrival Date From & To
Date range for the arrival date at destination
Must be used as a pair
Return From & To
Date range for the return travel date
Must be used as a pair
Booking No.
Unique booking identifier
Partial values not supported — enter the full number
Customer
Customer name search
Partial name search is supported
Status
Booking status filter: OK, Cancelled, Error, Warning, Locked, Waiting List
Leave blank to return all statuses
GDS Status
GDS ticketing status for airline bookings
Only relevant if GDS integration is active
Bonus Code
Promotional or bonus code applied at booking
Hotels
Filter by hotel assignment
Transports / Real Transports
Filter by transport code or specific real transport
Extra
Filter by extra type or extra category
Owners
Agent, user, or company responsible for the booking
Internal Comment
Text search within internal booking comments
All Bookings
Checkbox — ignores all date filters and returns everything for the selected Brand(s)
Use with caution on large datasets
Toolbar Buttons
Display
Executes the search and loads the results table
More Filters
Expands additional filter options. A green badge shows the number of active additional filters
Clear
Resets all filters to their default empty state
Save View
Saves the current filter combination as a named reusable view
Today's Bookings
Shortcut that sets the Booking Period to today and immediately loads results
Statistics
Opens the Statistics analysis view for the current result set
Totals
Opens the Totals / Cost and Profit view for the current result set
Hide Filters
For teams with large numbers of transports, hotels, or users configured, filter dropdowns can become difficult to navigate. The Hide Filters functionality keeps these lists clean.
Hide Filters
Hides inactive or rarely used filter items to reduce visual clutter
Show Hidden
Checkbox on individual items — temporarily reveals that specific hidden item
Choose All
Selects all items in a filter, including hidden ones
Hide as Filter on Lists
Manually marks a specific item (e.g. an old transport) as hidden so it no longer appears
System Setup → Hide Filter Input
Administrator-level setting that automatically hides filter items inactive for a defined number of days
FAQ
Q: I set my filters and clicked Display but nothing appeared — what should I check first? Confirm that at least one Brand is selected. If a Brand is selected, check that every date filter you are using has both a From and a To date — an incomplete pair will not return results. Click Clear to reset all filters and start fresh if needed.
Q: Can I search by partial booking number or customer name? Customer name supports partial search — entering Jensen will return all customers with that name. Booking number search requires the full number.
Q: I saved a view but can no longer find it — where do I look? Saved views appear in the views bar at the top of the All Bookings page. If a view is not visible, open Manage Views via the three dots (⋯) button to check whether it was accidentally deleted.
Q: What does the "All Bookings" checkbox do? When checked, the All Bookings checkbox ignores all date range filters and returns every booking for the selected Brand(s). This is useful for finding a booking when you don't know its date, but should be used carefully on systems with large booking volumes as it may load slowly.
Q: How do I quickly get back to today's bookings? Click the Today's Bookings shortcut button in the toolbar. This automatically sets the Booking Period to the current date and loads results immediately — no manual date entry needed.
Related Pages
All Bookings — parent page with full filter, statistics bar, and toolbar reference
Statistics in All Bookings — per-passenger analytics built on your filter set
All Bookings Totals — aggregated booking counts, turnover, and profit
New Booking — create a new reservation from scratch
Notifications — monitor booking errors and warnings
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