Guide Reminders

Overview

The Guide Reminders module allows guides and guide team members to create, send, and track reminders within the guide organization. Each reminder consists of a message sent from one guide to another guide or guide team, with a defined alarm date and status to track whether the reminder is active or completed.

The page displays all reminders accessible to the logged-in user and supports filtering, reviewing past reminders, and checking the status of scheduled notifications.

Access to this menu is restricted. It is available only for the following user types:

• Guide Master

• Guide Teams

• Sales Ledger

Users outside these roles will not see or access the Guide Documents module.

Purpose

This feature ensures that guides can coordinate tasks, share important notes, and set scheduled notifications for activities such as:

• Daily operational tasks (e.g., wake-up reminders, meeting times).

• Guest-related follow-up tasks.

• Internal communication within guide teams.

• Scheduled alerts that require action at a specific time.

By providing a reminder overview, guides can easily track what has been scheduled, what requires attention, and whether a reminder has been completed or acknowledged.

Instructions

1. Accessing Guide Reminders

1. Navigate to Guide Reminders in the main menu.

2. The page shows all reminders the user is allowed to view, presented in a table format.

2. Understanding the Fields

Column	Description
From	The sender of the reminder.
To	The recipient guide or guide team.
Title	The short title or topic of the reminder.
Submission Date	The date/time when the reminder was created.
Alarm Date	The scheduled time when the reminder should trigger or be noticed.
Status	Indicates whether the reminder is active or completed.

3. Filtering Reminders

At the top of the page, two filters are available:

1. Status Filter – Allows selecting:

   • Show All

   • Accepted

   • Rejected

2. Guide Filter – Filters reminders by sender or recipient guide.

After selecting filters, click Display to refresh results.

Use Clear to reset filters and show all reminders again.

4. Reviewing a Reminder

Simply scan the table to check:

• Who sent the reminder

• Who received it

• The message title

• When it was created

• When the alarm is scheduled

• Whether it has been marked as completed

If a reminder has a green icon, it typically indicates a completed or acknowledged status.

5. Adding or Editing Reminders

Reminders can only be added from the Destination App by a guide team