Prices

Overview

In Tourpaq Office, each Extra (such as insurance, car rental, excursions, or other optional services) can have one or more price configurations. Prices are defined using specific intervals to ensure flexibility while maintaining data consistency. The system includes validation rules that prevent overlapping intervals.

There are three types of intervals that determine when a price is applied:

1. Age From / To – Applies the price based on the passenger’s age range.

2. Departure Date From / To – Applies the price to bookings departing within a specific date range.

3. Booking Date From / To – Applies the price to bookings made within a specific date range.

Each interval defines the conditions under which the price is valid.

Purpose

The Extras / Prices setup allows agencies to manage dynamic pricing for additional products or services associated with a booking. By defining rules based on age, booking dates, and travel periods, the system ensures that every passenger pays the correct price according to their travel details.

This helps:

• Maintain consistent and accurate pricing across bookings.

• Support promotional or seasonal offers.

• Differentiate costs and profit margins across age groups, dates, and brands.

How to Use

Define a Price for an Extra

1. Open the Extra from the list in Tourpaq Office.

2. Navigate to the Prices section.

3. Click Create or Edit to configure a new price rule.

4. Fill in the following fields:

   Field	Description
   Age From / To	Sets the age range for which the price applies.
   Departure Date From / To	Defines the departure period covered by this price.
   Booking Date From / To	Defines when the booking must be created for the price to apply.
   Price	The amount paid by the passenger (in local currency).
   Group Price	The group rate, if applicable.
   Cost Price	The agency’s cost for this extra (based on creditor or local currency).
   Days	The number of days the extra is available. If the booking duration is shorter than this, the extra will not be available.
   Margin	Defines the profit margin applied (especially for car rentals).
   Max Cost	Sets the maximum car cost the agency can sell.
   Per Day	If enabled, the price and cost are calculated per day.
   Contract	References the contract name related to this price.

5. Click Save once all details are completed.

Price Calculation

The total price per day is calculated using the following formula:

• If Days is filled: Extra_Price = Price × Days

• If Days is empty: Extra_Price = Price × Booked_Days

Price per brand

Tourpaq supports defining different prices per brand.

• If only a default price is set, it applies to all agencies.

• If a brand-specific price is added, that price will apply only to the selected agency or brand.

• Editing prices is available only for the default configuration; for agency-specific prices, only Price, Group Price, Margin, and Max Cost can be updated.

To enable price-per-brand functionality, please contact Tourpaq Support.

Split prices

The Split function allows dividing existing price or cost intervals — for example, when updating prices or managing stop sales. Prices can be split by:

• Age

• Departure Date

• Booking Date

How to Split a Price:

1. Click on the Split button below the price lines.

2. Choose how many splits you want to create.

1. Adjust the date or age intervals as needed:

   • When splitting by Departure or Booking Date, set the Date From of the first line to the original start date and the Date To to the new stop date.

   • The second line will automatically use the new Date From and original Date To.

   • It’s recommended to use the current day or next day as the stop date for the first line.

1. Click Split to confirm.

After splitting, the system will display separate price lines for each new interval.