Extras

Applies to Administrator

Extras are optional services/products that a customer can book; like transfer, catering, pension, rental car, etc. This page allows users to create and configure various extras that can be associated with bookings or transport options.

Brands

Allow the user to assign an extra to an agency. An extra can be assigned as follow:

• not assigned

• for sale - the extra can be booked only on office;

• internet sale - the extra can be booked only on WB

• for sale + internet sale - can be booked both, office and WB

• guide sale - can be booked only by a guide agent

• hotel sale - can be sel only by a hotel agent

• guide sale + internet sale + for sale - can be booked by a admin, guide or a WB

Overview:

Field	Description
Name	The public name of the extra, visible to customers. This is required.
List Name	Internal name used for lists or back-office reference.
Code	Unique identifier for the extra. Used for backend reference or integration.
Status	Visibility status. Set to visible to allow the extra to appear in search and bookings.
Stop Sales Hours	Time before departure when this extra will no longer be available for booking.
Minimum Length	Minimum number of days a trip must be to allow this extra.
Contract Type	Specify the contract type (Allotment, Guarantee, Request, etc.).
Days Prices Option	Allows limiting the prices per day options presented to the web user. Default is 0 if no variation.
Allotment Type	Is used to control the number of products available and the time they are available in. The choices are Manual, Generic and Linked to transport
Extras Category	Categorize the extra (e.g., Meal, Transfer, Tour). This is required.
Age	Define the applicable age group (e.g., Adult, Child, Infant).
Period/Trip Length	Limit availability by trip length interval.
SSR Codes	Assigns a SSR code to the extra and when chosen in a booking, the SSR code is reported to the transport company, thus keeping an evidence of passengers
Select Supplier	Assign a supplier responsible for fulfilling the extra.
Round Rule	Set rounding logic for pricing
One-Way (only)	Tick this box if the extra applies to one-way trips only.
Currency	Choose the currency for pricing.
Maximum Length	Specify max trip duration for which the extra is valid.
Currency Prices	Enable this to input separate prices per currency.
Show Supplier on Ticket	Toggle if supplier details should appear on customer tickets.

Custom Text

Used to customize the appearance and description of the extra in booking flows or documentation.

Field	Description
Name	Custom label to override the default extra name.
Description	Rich text editor for detailed descriptions, highlights, or disclaimers. This text can be found in Guest APP and Guide APP.

Automatic Billing

Allows integration with internal billing and accounting systems for accurate cost tracking and supplier payouts.

Field	Description
Department Code	Accounting department code for internal tracking.
Account Debit	Account to be debited for this extra.
Account Deposit	Account to receive the deposit related to the extra.
Add Own Schedule	Eneable will add the extra to it's creditor extra schedules which genarates a separate invoice
Schedule	Define one or more billing schedules (Daily, Weekly, Monthly and Annualy).
Select Creditor	Choose the supplier to be paid for the extra.
Creditor Currency	Set the currency for the creditor’s payout.
Automatic Billing	Enable automated billing upon booking.
Schedule in the Past	Allows scheduling billing for past dates (use with caution).

Behaviour Settings

These settings control how the extra behaves in the booking process and what logic or restrictions apply to its use.

Setting	Description
Autoselect in booking & offer	Automatically selects this extra during booking and in special offers. Useful for mandatory or strongly recommended extras.
Unremovable On WebBooking	Prevents customers from removing the extra themselves during online booking. Ideal for required services.
Unremovable On Customer Center	Prevents removal by users in the customer self-service portal.
Auto Select in 'Select offer' popup	If an offer selection popup appears, this extra is automatically pre-selected.
Add price to deposit	Includes the price of this extra in the booking deposit calculation.
Add On All Pax	Applies the extra to every passenger in the booking (e.g., insurance, meals).
Add only one per room	Limits the extra to one per room regardless of the number of passengers.
Available to book (API)	Makes this extra accessible for bookings via external systems or integrations using the API.

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Other Settings

These settings influence how the extra interacts with billing, privacy regulations, and system integrations.

Setting	Description
Issue Voucher	Enables the generation of a voucher for the extra.
GDPR Sensitive	Flags the extra as containing GDPR-relevant data. Triggers data protection measures.
Content Type	Used to classify the extra as a specific content asset, useful in API or content-driven environments.
Package Type	Treats the extra as a package rather than a standalone item. May impact how it's displayed or billed.
Use Stay Dates in Prices	Prices are calculated based on the customer’s actual stay dates rather than fixed pricing. Helpful for seasonal or dynamic pricing models.